Executive Assistant in Louisiana

As an Executive Assistant at TBA Studio, you will provide high-level administrative support to the CEO and on occasion other senior executives. You will be responsible for managing calendars, scheduling appointments, arranging travel accommodations, and coordinating meetings and conferences. Additionally, you will handle sensitive and confidential information with professionalism and discretion.

Key Responsibilities:

• Manage executive calendars, including scheduling appointments and coordinating meetings
• Coordinate travel arrangements, including executive team offsites
• Prepare and organize documents, reports, and presentations
• Be the "gatekeeper" for the CEO
• Screen and prioritize incoming phone calls and emails
• Maintain database of licenses and ensure appropriate credentials are kept up to date for all licensed architects, designers, etc
• Handle confidential and sensitive information with discretion
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We are in the process of staffing an Executive Assistant for an insurance firm in Shreveport, Louisiana. The client needs someone to handle the following responsibilities. If you are interested, please complete the application.

NEEDS

• Must be located in Shreveport, Louisiana metro area or willing to locate
• Manage up
• Plan, organize, and manage calendar (resolve overlapping commitments and protect time for priorities)
• Arrange travel schedules and reservations
• Manage various administrative tasks
• Open up the office each morning Monday-Friday
• Become go-to person for office
• Greet clients professionally in-person and on the phone
• Platforms:
• Microsoft (PowerPoint, Excel, email)
• Social Media (Facebook and LinkedIn)

Requirements

• Experience as executive assistant / personal...