Accounting Associate - Accounts Payable

About PrePass:

PrePass® is North America's most utilized and technologically advanced weigh station bypass and toll payment platform. Proven PrePass technologies enable safe, qualified motor carriers to bypass inspection facilities at highway speeds, saving them time, fuel, and money while reducing emissions. As the only provider to offer bypass and tolling solutions, PrePass technology allows fleets to regain control of toll costs, eliminate toll violations, and automatically resolve max toll disputes. PrePass is the only preclearance system developed, owned, and operated in the United States of America as well as the American Trucking Associations’ only Endorsed Corporate Partner. That’s why more than 105,000 fleets subscribe over 750,000 commercial vehicles to PrePass services.

Position Summary:

We are seeking an Accounting Associate, passionate about their professional development, to support day-to-day Accounting for multiple entities with 9-figure combined revenue. This position focuses on full-cycle Accounts Payable, including vendor file management, invoice triple-match, payment issuance, and vendor statement reconciliation! To accomplish this, the Accounts Payable Specialist will communicate with management, use SAP and Excel, and apply their experience and critical thinking skills to streamline processes.

You’ll gain extremely sought-after experience by working in a highly in-demand industry. The Accounting Associate will also learn and assist with other functions and projects such as bookkeeping depending on their professional interests. This role benefits from strong business experience in Accounts Payable, but we are also willing to train the right person! This is a Hbybrid position working 2 days from our Downtown Phoenix office (across from the Footprint Center).

Requirements

Key Responsibilities

• Review, record, and reconcile vendor invoices. Code and prioritize invoices according to cash discount potential and payment terms.
• Ensure invoices are getting through approval workflow in a timely manner.
• Perform 3-way match on Purchase Order related invoices.
• Process, both trade and non-trade, purchase order requests for multiple locations, including proper allocating to GL account, project, and cost center.
• Pay for product and services as requested utilizing the Company’s P-Card.
• Track purchase orders to confirm delivery of related product or service.
• Process customer refund and bond check disbursements for multiple entities weekly.
• Research and reconcile vendor invoice discrepancies to ensure the accuracy of payments.
• Develop strong relationships with our vendors and serve the PrePass community as an expert on their billing practices.
• Use SAP and Excel to streamline key procedures, improving efficiency and accuracy.
• Prepare information for month-end A/P accruals
• Assist with other accounting functions or projects, depending on personal interests and the team’s needs.
• Conduct all task in compliance with company policies, while both enforcing and educating colleagues and vendors on those policies.

Qualifications

• Associates Degree in Accounting or related field a plus.
• Experience in full-cycle A/P is very helpful, but we are willing to train the right person.
• Exposure to purchasing, accounts receivable, cash applications, or accounting are a plus.
• Interested in professional development in business administration or accounting.
• Ability to work well with others in a team environment.
• Organized with high attention to detail.
• Hard worker with a great personality!

Benefits

Additional Reasons this Job is Amazing

How We Will Take Care of You

• Robust benefits package that includes medical, dental, and vision that start on date of hire.
• Paid Time Off, to include vacation, sick, holidays, and floating holidays.
• 401(k) plan with employer match.
• Company-funded “lifestyle account” upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships).
• Tuition Reimbursement Program.
• Voluntary benefits, to include but not limited to Legal and Pet Discounts.
• Employee Assistance Program (available at no cost to you).
• Company-sponsored and funded “Culture Team” that focuses on the Physical, Mental, and Professional well-being of employees.
• Community Give-Back initiatives.
• Culture that focuses on employee development initiatives.
• Gorgeous office located in downtown Phoenix equipped with ergonomic sit/stand workstations.