Payroll and HR Assistant

Are you a detail-oriented individual who thrives on accuracy, correctness, and getting the job done right? We’re looking for someone who is efficient, thorough, and follows processes to the letter. If you're a private, inward thinker who prefers to focus on the specifics, can solve problems with a fact-based, no-nonsense approach, and needs all the information before making decisions, this role is for you. Join us as a Payroll & HR Assistant and bring your perfectionist mindset to help maintain precise payroll and HR operations.

Does this sound like you?If so, we’d love to hear from you! Please take a moment to complete a brief two-question survey that will help us understand your work preferences and communication style. Remember to have your resume handy to attach at the end.

The survey is available in several languages, so feel free to choose your preferred language as you begin. To ensure the best results, please allocate around 15 focused minutes to complete it on a computer.

Start your journey here:https://go.cultureindex.com/p/MtQVUaMnEE41Ad

IMPORTANT: Please note that applicants who do not finish the survey and attach their resumes will not be considered for any positions.

Key Responsibilities:

Payroll:

• Review and confirm employee timesheets, sending friendly reminders for any missing entries.
• Create payroll reports and oversee essential documentation.
• Enter and validate employee information in Payroll Worksheets.
• Maintain accuracy across deductions, gross pay, and payroll records.
• Upload payroll files, kickstart processing, and generate insightful reports.
• Log entries in QuickBooks and communicate totals via WhatsApp.
• Manage invoice payments as required.

HR and Benefits:

• Respond to employee queries regarding payroll, benefits, and HR-related matters with care and attentiveness.
• Facilitate benefits administration, processing enrollments and effective communication.
• Keep employee records up to date and lend a helping hand during the onboarding process.
• Assist with employee benefits programs to deliver a seamless experience for all staff members.
• Offer essential administrative support for various HR initiatives and projects.

Requirements

Essential Skills & Qualifications:

• Familiarity with online or cloud-based platforms is essential.
• Previous experience as a Payroll or HR Assistant is a plus.
• A solid 1-2 years of intermediate proficiency in Microsoft Excel is required.
• Experience with the Microsoft 365 Suite and Adobe Acrobat for 1-2 years is needed.
• Demonstrated ability to handle sensitive information with discretion is crucial.

Preferred Qualifications:

• Skilled in payroll software such as Paychex, ADP, and QuickBooks Payroll.
• Familiar with QuickBooks Online and proficient in handling journal entries.
• Over 2 years of experience in payroll/HR support, ideally with a background in managing multi-location payroll.

Benefits

• Work From Home 90% of the time
• Company Equipment Provided
• Paid Time Off (Vacation & Holiday)
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401 k with match)
• Life Insurance (Voluntary, Family & AD&D)
• Short Term & Long-Term Disability (Voluntary)
• Flexible Spending Account