Accounts Payable Administrator

This is a position with San Diego Regional Policy and Innovation Center (SDRPIC.) Learn more about the work and impact of SDRPIC and our team at sdrpic.org/

At San Diego Regional Policy and Innovation Center, we value our diverse and experienced staff who are committed to our mission of helping solve the San Diego region’s biggest problems by conducting research and policy analysis. We strive to be an employer of choice, offering a competitive compensation and benefits package, and a professional and vibrant work environment for those who have a passion for our mission.

We are seeking an Accounts Payable Administrator to join our Finance and Accounting team. This position will be a vital contributor to SDRPIC operations and coordinate and process all accounts payable functions while providing administrative support. The selected candidate will be cross trained in the accounting department to learn other components of the accounting function. The Administrator will interface with internal staff, vendors, contractors, and organizations as well as the supporting organizations of SDRPIC. This is a hybrid role with weekly onsite requirements at our office in Liberty Station.

Essential duties and Principal responsibilities include but are not limited to:

• Invoice Processing: Ensure all invoices and employee expense reimbursements are processed into Blackbaud Financial Edge (FE) completely, timely, and coded accurately. Payments are made via check and ACH. Record bank draft payments in FE. Maintain and update vendor files and invoices. Research and enhancing automation of invoice processing.
• Credit Card Administration: Process monthly credit card transactions ensuring correct coding, appropriate supporting documentation, and approval by supervisors. Upload all expenses in the FE system. Work with credit card company to issue, cancel, and modify individual cards. Maintain account and fund coding in the system as required.
• Independent Contractors: Maintain records on file for independent contractors and other service contracts. Request updated agreements/contracts from appropriate staff as they expire or become obsolete. Prepare and send CA EDD forms for independent contractors. Manages W-9 forms, 1099 payment recording, file maintenance, reporting and annual IRS filing.
• Other Accounting Department Assistance: Accounting cross training as required to be a backup for any other departmental needs, which may include journal entries and account reconciliations for audits. Preparation of journal entries for reclassification and year-end accruals; monthly reconciliation of accounts payable; and function as point of contact.
• Additional administrative and clerical support to other departments as needed.
• Additional responsibilities as assigned by the Accountant.

Requirements

• High School Diploma or equivalent      

• A minimum of 2 years administrative, bookkeeping, and record keeping experience
• Passion for the work and mission of SDRPIC
• Demonstrated ability utilizing technology in process improvements
• Strong character and use of discretion with highly confidential information
• Advanced proficiency with Windows and all MS Office applications, Outlook, Word, Excel, with a solid ability to set up and track information in spreadsheets using higher level Excel functioning
• Exceptional data entry, data management skills to include query development and report generation
• Regularly takes the initiative to recognize problems, and clearly explain potential solutions
• Ability to work independently and successfully prioritize and coordinate multiple projects and meet deadlines
• Highly dependable team player with a positive and enthusiastic attitude
• Strong written, verbal, and interpersonal communication skills
• Able to thrive in a fast-paced environment where adapting to change is necessary
• Experience with Blackbaud Financial Edge preferred

Language Skills:

• Ability to read, write and speak English fluently

Work Environment & Physical Demands:

• Professional, hybrid work environment in San Diego
• Fast-paced work with multi-level distractions
• Ability to safely lift 25 pounds
• Ability to sit for prolonged periods of time at meetings, desk, computer, driving
• Ability to type using a computer keyboard
• Ability to speak into and use a telephone
• Ability to bend and stoop

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Background check required.

All applicants must be legally authorized to work in the United States.

Benefits

Pay Range: $29.00 - $33.00 per hour ($60,000-$68,000 if annualized); Full-time; Nonexempt

SDRPIC is committed to practices that promote pay equity and transparency. Actual offers will be reflective of qualifications, skills and experience, internal equity, alignment with market data, among other relevant factors.

• Supportive, inclusive, collaborative company culture
• Hybrid work environment with flexibility and support for at home office setup
• Beautiful Point Loma location in a green-certified professional office building with free parking, restaurants nearby, ample outdoor space and near the water
• 100% Employer paid medical, vision, dental, life, AD&D and long-term disability premiums; 75% Employer-paid premiums for all dependents on your benefits
• 403B Retirement plan match up to 4% + Annual retirement plan bonus contribution based on total annual salary
• 3 weeks of paid time off + 1 additional week off with pay in July for all staff
• 4-to-6-week sabbatical for every 5 years of service
• 13 paid holidays + 2 paid volunteer days off each year
• Extended Health Care Time accruing at 2.77 hours per pay period to a cap of 480 hours: use for sick time, family care, and parental leave baby bonding
• $100 monthly cell and internet reimbursement
• $75 quarterly gym reimbursement