Administrative Assistant

• The Administrative Assistant I perform general administrative duties and serves as the first point of contact for visitors and callers at the Project Management Office.

Answers and directs incoming telephone calls and takes messages.

Welcomes and directs guests and visitors to the Program Management Office.

• Issues & keeps track of guest access badges.
• Maintains guest access badge log.
• Orders new badges for incoming staff and collects badges from outgoing personnel.
• Maintains conference room schedules and books meetings.
• Manages conference room calendars.
• Confirms recurring reservations.
• Reschedules any conflicting meetings.
• Receives office deliveries and directs deliveries to respective department.
• Places service calls to building/facilities management.
• Maintains program-wide Personal Time Off (PTO) calendar and log.
• Updates contact directories. Prepares and sends mail/FedEx as needed.
• Works with Office Manager/ Project Administrative Assistant to maintain inventory and order supplies.
• Assists Executive Management Team on ad-hoc assignments as needed.
• Other related duties as assigned.

Requirements

• Excellent communications skills, both written and verbal
• Strong organizational skills
• Proficiency with Microsoft Office Suite
• Ability to work in a fast-paced environment
• High School Diploma or equivalent