Business Operations Associate

We are seeking a detail-oriented and proactive Business Operations Associate to join our team. The successful candidate will focus primarily on project management, procurement, and inventory management, ensuring efficient and effective operations across these key areas. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen eye for detail.

Responsibilities:

Project Management:

• Plan, coordinate, and execute various projects, ensuring they are completed on time, within scope, and within budget.
• Develop project plans, including timelines, milestones, and deliverables.
• Monitor project progress, identify risks, and implement mitigation strategies.
• Communicate project status to stakeholders and provide regular updates.

Procurement:

• Manage the procurement process, including sourcing, negotiating, and purchasing goods and services.
• Develop and maintain relationships with vendors and suppliers.
• Ensure all procurement activities comply with company policies and procedures.
• Track and analyze procurement data to identify cost-saving opportunities and improve efficiency.

Inventory Management:

• Oversee inventory control processes, ensuring accurate tracking and management of inventory levels.
• Implement inventory management best practices to optimize stock levels and minimize waste.
• Conduct regular inventory audits and reconcile discrepancies.
• Collaborate with other departments to forecast demand and ensure inventory aligns with business needs.

General Operations Support:

• Assist in the development and implementation of operational policies and procedures.
• Identify opportunities for process improvements and implement solutions to enhance operational efficiency.
• Provide support for other operational tasks as needed, including facility management and IT functions.
• Prepare and present reports on operational performance and metrics.

Requirements

• Bachelor’s degree in Business Administration, Operations Management, Supply Chain Management, or a related field.
• 1-3 years of experience in project management, procurement, inventory management, or other operations disciplines.
• Proven ability to manage multiple projects simultaneously and meet deadlines.
• Strong understanding of procurement processes and best practices.
• Experience with inventory management systems and software.
• Excellent analytical and problem-solving skills.
• Proficient user of spreadsheet software (Excel or Google Sheets)
• Strong communication and interpersonal skills, with the ability to work effectively with diverse teams and across disciplines.
• Certification in project management (e.g., PMP, PRINCE2) is a plus.
• Knowledge of ERP systems is a plus.

Key Competencies:

• Proactive and able to take initiative.
• Ability to adapt to changing priorities and handle multiple tasks simultaneously.
• Strong negotiation skills and the ability to build and maintain vendor relationships.
• Attention to detail and a high degree of accuracy.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.

Benefits

• Fast paced, energetic startup culture, where you'll learn a lot, have great impact, and have fun doing it
• Base salary depending on experience
• Bonus, 401k, Health Care Plan (Medical)
• Unlimited Paid Time Off (with prior approval), for Vacation, Sick & Public Holidays, Maternity, Paternity
• Possible Stock Option Plan participation, based on performance and tenure.