Business Operations Coordinator

Resource Innovations is seeking a Business Operations Coordinator to join our growing team in California. We are seeking a highly skilled and motivated Business Operations Coordinator to join our dynamic team. As a Business Operations Coordinator you will work on a team that administers a large statewide program to save energy. Working alongside the Director of Business Operations, Lead Business Operations Analyst, and other staff, the position is responsible for completing a range of tasks related to program invoicing, budgeting, forecasting, and reporting; creation and maintenance of program operational process and procedural documentation; supporting procurement and vendor management activities, maintaining contracts, documents and files and other business operations-related tasks as assigned. The position will also provide operational support for other members of the team, so flexibility and a can-do attitude is key. This is a unique opportunity to have a meaningful impact in the clean energy space that will help solve climate change issues, while working for a great company.  

Resource Innovations (RI) is a women-led energy transformation firm focused on impact. Building on our expertise in energy efficiency, we're constantly expanding our portfolio of clean energy solutions to guide utilities through increasingly complex, connected challenges. Load flexibility. Electrification. Carbon reduction. With every step, we're leading the charge to power change.

Duties and Responsibilities

• Develops and maintain budget tracking spreadsheets
• Provides internal support for ad hoc budget updates/reports
• Obtains, tracks, and processes invoices from RI subs, submitting them for payment, and tracking subcontractor budgets relative to funding
• Supports procurement and vendor management activities such as requests for proposals and contractor selections, invoicing/billing, tracking budgets, development of scopes of work and contract modifications, and maintaining contract documents/files
• Performs financial analysis and program status reporting tasks.
• Develops reports and processes for conducting reporting and analysis.
• Supports other financial, operational, and program status reporting tasks and projects as needed.
• Writes and maintains procedural documentation
• Support other functions of the business operations team, which can include organizing meetings and files, or assisting with client invoice development, as needed.
• Occasionally provides operational support for members of the broader team ranging from reporting and spreadsheet analysis to general administrative support requests.
• Other duties as assigned.

Requirements

• Must be located in or willing to relocate to the Greater California metropolitan area.

• 3+ years’ experience in contracting, accounting, or other business operations functions
• Self-motivated and highly organized, with the ability to prioritize tasks and manage multiple responsibilities effectively.
• Process-oriented with a focus on streamlining workflows and improving efficiency.
• Results-driven and able to collaborate across all levels of an organization to deliver on commitments and meet objectives.
• Independent worker capable of taking ownership of assigned tasks, proposing solutions, and suggesting improvements to existing processes related to reporting, tracking, and analysis.
• Effective under pressure, able to meet deadlines while adapting to shifting priorities and evolving business needs.
• Strong Microsoft Office skills including strong Microsoft Excel skills including the ability to create pivot tables, write formulas, and create well-formatted charts and tables.
• Experience developing spreadsheets and systems for tracking and/or analyzing financial performance or other operational activities.
• Experience with Adobe Acrobat
• A strong desired to continue improving skills including the ability to quickly study to learn and improve software skills and knowledge
• Good communication skills both written and verbal
• Interest in sustainability and passionate about making a meaningful impact on the environment.

Preferred skills, education and experience

• B.A. degree in business, accounting or finance, or B.A. / B.S. Degree in related field preferred. Relevant experience may substitute for degree.
• Experience writing procedural documentation or other types of written documentation
• Experience supporting procurement and vendor management activities such as invoicing/billing, tracking budgets, and maintaining contract documents/files
• Experience working in Oracle Accounting System

Benefits

Resource Innovations offers competitive salaries based on candidate's qualifications. Resource Innovations also offers three weeks paid vacation per year, paid holidays, a 401(k) plan with employee matching funds, a discretionary bonus and an overall comprehensive benefits package.

About Resource Innovations

Resource Innovations (RI) is a women-led energy transformation firm focused on impact. Building on our expertise in energy efficiency, we’re constantly expanding our portfolio of clean energy solutions to guide utilities through increasingly complex, connected challenges. Load flexibility. Electrification. Carbon reduction. With every step, we’re leading the charge to power change.

Resource Innovations is an Equal Opportunity Employer, committed to ensuring equal employment opportunities for all job applicants and employees without regard to race, color, religion, national origin, gender, age, disability, marital status, genetics, protected veteran status, sexual orientation, or any other protected status. In addition to federal law requirements, Resource Innovations complies with applicable state and local laws governing non-discrimination in employment in every location in which the company does work.

The compensation range for this exempt position is $44,826 - 67,238. The stated range is based on a good faith estimate of the compensation range for the duties, responsibilities and skills / experience required for the position. Starting pay will be dependent on experience and internal equity. This range may be exceeded for well-qualified candidates, especially with industry experience.

The above job description and job requirements are not intended to be all inclusive. Resource Innovations retains the right to make changes or adjustments to job descriptions and/or job requirements at any time without notice.