Contract Administrator I

The Tsui Group is seeking a candidate who is qualified and experienced in educational facility construction projects to serve as a Contract Administrator I for a large educational client within Los Angeles County. This role demands exceptional attention to detail and strict adherence to compliance standards, as it is subject to frequent internal and external audits.

Key Responsibilities:

• Coordination with project management personnel at different sites to develop and prepare procurement packages for the selection of general contractors and professional services providers.
• Related change management activities may or may not be included.
• Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents).
• Management of the pre-qualification processes for professional and/or construction services firms (i.e. Architectural, Environmental, and small Construction Services).
• Preparation of Request for Qualifications (RFQ) packages in conjunction with Subject Matter Experts (SME).
• Leading pre-submittal instruction meetings.
• Coordination of Request for Clarifications (RFC) and issuance of Addenda.
• Conducting responsiveness reviews of submitted Statements of Qualifications (SOQ).
• Coordination and facilitation of the evaluation process.
• Coordination of post award submittals.
• Coordination for BOT Award.
• Prepare awarded Contracts and coordinate execution.
• Adherence to policies, procedures, templates, and applicable laws.
• Reporting, tracking, and quality control for assigned procurements processes.
• Responsibility for multiple concurrent procurement processes with various stakeholders. 
• Other tasks and responsibilities may be assigned and or change as needed.

Requirements

Minimum Required Qualifications: 

• 1-3 years of experience relevant to the position description. 
• Knowledgeable of standard contract terms and conditions. 
• Proficient with Microsoft Excel, Word, and Adobe Acrobat. 
• Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity. 
• Must be detail-oriented and organized. 
• Must be a fast learner and logical thinker. 
• Must be focused on quality and accuracy. 
• Excellent communications skills, both written and verbal. 
• Ability to accurately track and report status when managing concurrently running projects. 

Preferred Qualifications: 

• Associates degree (relevant field preference above others) 
• Experience with program/project management 
• Experience with an electronic bidding software 
• Experience with project management software 

Benefits

• Salary Range: $69,000-$74,000
• Medical, Vision, & Dental – 100% covered for the employee*
• Life and Disability Insurance
• 10.5 days of Vacation pay (Accrued)
• 6 days of Sick pay (Available Immediately)
• 10 days of Holiday pay (9 Holidays, 1 Personal Day)
• 3% Employer Contribution 401k (After 1 year of service)
• Monthly Stipend for Cell Phone
• Laptop for work purposes