Creative Production Coordinator

Company and Vision

PlanetArt’s vision is to be the leading seller of personalized and make-on-demand products worldwide. We provide consumers with unmatched tools and content and an unparalleled end-to-end customer experience that result in high-quality, meaningful finished products and memorable celebrations of live events.

The company’s brands include the popular FreePrints and FreePrints Photobooks apps and the industry leading SimplytoImpress card and stationery site, as well as Personal Creations, CafePress and ISeeMe! Visit www.planetart.com to learn more about our brands.

We have more than 500 team members across multiple offices, primarily in Calabasas CA, San Diego CA, Woodridge IL, Minneapolis, MN and Pleasanton, CA. We also have team members in two company-owned offices in China, as well as in Europe.

Job Overview

We are looking for an independent, detail oriented, enthusiastic candidate who has experience and understanding of creative project management. You will play a crucial role in ensuring the seamless execution of our creative processes, with a focus on photography, sample coordination and image management. You will be responsible for creating detailed shot lists for our products, coordinating samples for photography, and managing inventory to facilitate efficient photo shoots. If you are a forward-thinking and motivated individual this is a great opportunity for someone who is looking to carve out a path to success in a fun environment.

PLEASE NOTE: Candidates much be local to or willing to relocate to the San Diego area as we operate on a hybrid work model (3 days onsite, 2 remote)

What You’ll Do 
Key Responsibilities

• Work with Art Directors to develop comprehensive shot lists for all Personal Creation products and other brands.
• Coordinate samples for photography and arrange shipment to our photo studio.
• Track and manage product inventory at the studio to facilitate smooth photo shoots.
• Manage photography deadlines for all marketing channels including catalog, email, site, and social media.
• Collaborate with various departments to ensure alignment and timely delivery of creative assets.
• Provide administrative assistance to the Art Directors to foster day-to-day internal communications regarding photography and sample status.
• Act as a liaison between creative, merchandising, marketing, and production teams to streamline processes.

Requirements

What You Should Have

• At least 1 year of project management experience or similar role.
• A love of design trends, stationery/paper, home décor and personalized products
• Demonstrate excellent written and verbal communication skills, with the ability to convey ideas clearly and concisely to both internal teams and external stakeholders.
• Showcase exceptional organizational skills to efficiently manage multiple tasks, projects, and deadlines concurrently.
• Strict attention to detail and awareness of quality standards
• Must be a team player and work well in a collaborative environment.
• Must be a fast-learner and great at multi-tasking
• Ability to meet deadlines and industry quality standards in a high volume, fast paced and short turn-around time.
• Must be a self-motivator, possessing the ability to work effectively with little supervision.
• Experience with Microsoft Suite
• Experience with Project Management tools (Basecamp, Monday.com) is a plus.
• Covid-19 vaccine is required – reasonable accommodations will be considered. (please include as last bullet)

What You Should Have
Working Conditions

• Work is performed in an office environment with low to moderate noise levels.
• Occasional lifting of up to 20 pounds.
• Position requires regular, continuous use of computer.
• Position requires regular sitting and standing.
• Position requires regular interaction with team members through the following methods: in-person, phone, WebEx, Slack, or email.
• May require occasional travel.
• This is a hybrid position; employees are expected to be in the office three days per week (Monday, Tuesday, and Thursday) with the option of working remotely two days (Wednesday and Friday).

Benefits

Compensation: The base pay for this position is $29.00 an hour.

PlanetArt offers a comprehensive benefits package, including:

• Health, Dental, and Vision Insurance
• Life Insurance
• 401(k) with matching
• Excellent Work/Life Balance – Paid Time Off, Sick Days, Paid Holidays, and Floating Holidays
• Employee Product Discounts