Executive Assistant + Video Game Coordinator

As the Executive Assistant + Video Game Coordinator at Orange Comet, you will play a pivotal role between our Publishing Group and Game Studios and supporting our Head of Studios and the wider leadership group in production (Head of External Development, Head of UGC and Head of Originals). This role is an Executive Assistant/ Office Manager hybrid role. You will provide support for the Game Studio Executive by handling administrative tasks, managing production co-ordination and providing executive support across all our internal and external video game production. You'll be at the heart of the game publishing process, supporting the production and publishing teams and ensuring that communication runs smoothly from conception to completion. This position will open learning of video game production cycles so requires strong organizational skills, attention to detail, and the ability to multitask in an exciting but ever changing environment – and have fun!  

Orange Comet is a game changer in the transmedia space.  Working with some of the most valuable and exciting IP in the world, Orange Comet is trailblazing the way that games are made and published and IP is built.  The Executive Assistant role is not about administration, but about being the eyes and ears between the production and publishing teams, working directly with the Head of Studios.  

This role is full-time onsite at Orange Comet headquarters in Burbank, California.

Requirements

About you

• Passionate about games! 
• Clear record of creating and maintaining calendars, schedules, team deliverables, organizing and participating in events
• Highly organized and disciplined but willing to change direction on a dime, in a fast paced environment 
• Excellent communication, organizational, and interpersonal skills
• A problem-solving mindset with excellent written and verbal skills
• Knowledge of the videogame market and trends
• High proficiency of using tools like i.e. Slack, Discord etc.
• Entrepreneurial and pro-active
• Loves to travel 
• Confident and social; able to hold your own at events and meetings
• Loves all things technology and media: games, films, tv and music and love the latest in technology development. Must be on the pulse and open to all and any genres and types! 

Role and Responsibilities

• Manage the executive's calendar, schedule appointments, and coordinate meetings and travel. Assist in organizing and scheduling meetings, reviews, and play testing sessions.
• Function as the office manager at Orange Comet headquarters in Burbank, California
• Work with both our internal developers and external studios 
• Live and breathe games and be able to take part in ongoing playtests and other fun stuff! 
• Handle highly confidential information and able to work with external Hollywood studios and IP holders
• Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf.
• Prepare agendas, presentations, and materials for meetings. Document meeting minutes, action items, and decisions made during meetings
• Coordinate onsite and offsite events
• Maintain comprehensive and accurate corporate records, documents, and reports.
• Answer incoming phone calls in a polite and professional manner and accurately take messages.
• Handle printing, scanning, mail/overnight packages, copying, filing, and email/messages.
• Prepare, reconcile, and submit expense reports
• Any experience working at a Games Publisher, Movie Studio or in TV a massive bonus
• Willing to step in and perform other relevant duties as needed.

Physical Demands

• Remaining in a stationary position, that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.
• Communicating with others to exchange information.
• Light work that includes moving objects up to 25 pounds.

Location

• This role is full-time onsite at Orange Comet headquarters, located in Burbank, CA.

Benefits

• Awesome company culture along with a fully remote position (best of both worlds!)
• A rewarding role with opportunities to see yourself and the company grow.
• We’re proud to be a Great Place to Work-Certified™ company!
• Orange Comet is full of passionate and highly skilled individuals. We dream together, learn from each other, have fun and make a difference every day. Our culture is based on deep trust, individual freedom, and personal responsibility.

About the Company

Orange Comet is a next-generation gaming and entertainment company creating immersive games in partnership with the biggest entertainment properties in the world. By blending super-creative content and cutting-edge technology, our mission is to revolutionize the gaming landscape for the fanbases of our clients. We are powered by a passionate group of people who believe the future of all entertainment and media is on the verge of a revolution, and our diverse backgrounds, experiences, and industries, work to help our clients shape their businesses for the next generation of gaming opportunities that awaits.

Additional Information:

The base salary range for a full-time position in Burbank, CA is $65,000-$95,000 + benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Our team can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits.