Fiscal Technician

Job Title: Fiscal Technician

Reports to: Controller

Job Duties & Responsibilities: 

Financial Transaction Processing

·         Process accounts payable and accounts receivable transactions.

·         Maintains procurement records and files.

·         Ensure timely and accurate payment of invoices and collection of receivables.

·         Record and reconcile financial transactions in the accounting system.

Financial Record Maintenance

·         Maintain accurate and up-to-date financial records, including ledgers, journals, and other financial documents.

·         Perform basic accounting duties relative to grant funding, grant funding use, including detailed expense records, and tracking, reconciliations and reporting and maintenance of related files.

·         Reviews financial input data for classification accuracy as reconciled to tracking reports.

·         Perform regular reconciliations of bank statements and other accounts.

Payroll Support

·         Assist with payroll processing and ensure accurate and timely payroll transactions.

·         Maintain payroll records and support compliance with payroll regulations.

·         Maintain and Reconcile payroll accruals.

Financial Reporting

·         Assist in the preparation of monthly, quarterly, and annual financial reports.

·         Generate and distribute routine financial statements and reports to relevant stakeholders.

·         Provides and maintains budget to actual reporting on grant funding and prepares and maintains detailed records and support for funding draws.

Budgeting Support

·         Assist in the preparation and monitoring of the annual budget.

·         Track expenditures and identify variances from the budget.

Compliance and Audit Support

·         Ensure compliance with federal, state, and local regulations, including FQHC-Specific requirements.

·         Perform basic auditing duties relative to grant funding, grant funding use, including detailed expense records and tracking, reconciliations and reporting and maintenance of related files.

·         Assist with internal and external audits by providing necessary documentation and explanations.

·         Maintain internal controls to safeguard financial assets and ensure accuracy of financial records.

Data Entry and Management

·         Perform data entry tasks related to financial transactions and maintain accurate databases.

·         Ensure accuracy and integrity of financial data.

Administrative Support

·         Provide administrative support to the finance department, including filling, document management, and correspondence.

·         Provides support or back-up to the finance department as needed.

·         Prepares reports and routine correspondence related to fiscal support responsibilities, including accounts receivable and client account collections.

·         Assist with special projects and other tasks as assigned by the finance team.

Requirements

Education/Licensing/Training: 

·         High School Diploma or Equivalent.

·         Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.

Knowledge, Skills, and Experience:      

·         Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite (Excel, Word, Outlook).

·         Strong understanding of accounting principles and practices.

·         Excellent organizational and time-management skills.

·         Attention to detail and accuracy in financial record-keeping.

·         Proficient in reading, interpreting, analyzing, and preparing data such as charts, graphs, etc.

·         Minimum two years’ experience in finance preferred.

·         Familiar with concepts and theories used in finance and accounting, such as GAAP, Cash versus Accrual Basis, etc.

·         Some familiarity with Payroll processes and requirements.

·         Effective communication and interpersonal skills.

·         Experience with FQHC or Medical Clinic financial operations is highly desirable.

Personal/Relationships/Behavior: 

·         Refrains from participation in harmful gossip, dysfunctional group interactions, and divisive behavior.

·         Displays courteous and professional behavior in all interactions with the public.

·         Works cooperatively with other staff members.

·         Displays flexibility in accepting, changing, or carrying out assignments.

·         Adheres to dress code expectations, including fragrance-free requirements.

·         Displays sensitivity in a multicultural environment.

·         Maintains patient and organizational confidentiality.

Benefits

• Medical, Dental and Vision Insurance

• 401(k) with matching
• Generous Paid Time Off, Personal Day, and Holiday packages
• Flexible Spending Account Plan
• Employee Assistance Program
• Life/ADD insurance policy
• Long Term Disability Insurance

Compensation: $28.85 to $38.46 per hour, non-exempt