HR/Office Administrator, Fortanix - (US - Bay Area)

Fortanix is a global leader in data security. We prioritize data exposure management, as traditional perimeter-defense measures leave your data vulnerable to malicious threats in hybrid multicloud environments. Our unified data security platform makes it simple to discover, assess, and remediate data exposure risks, whether it’s to enable a Zero Trust enterprise or to prepare for the post-quantum computing era. We empower enterprises worldwide to maintain the privacy and compliance of their most sensitive and regulated data, wherever it may be. 

In an era where data sprawls across clouds and devices, traditional security systems fall short to adequately protect data. Businesses today need a new approach to defend against continuing cyber threats, ensure agile data security, and accelerate compliance with established regulations and industry standards. Fortanix is leading the shift towards data-centric cyber security for hybrid multicloud environments. We’re enabling Security, Data, and Development teams to look beyond today’s siloed security measures, know the vulnerabilities, risks, and paths to cyber resilience and compliance, and further the control of end-to-end data protection. 

With key strategic partners like Microsoft, Intel, ServiceNow, and Snowflake, Fortanix customers like PayPal, Google & Adidas are reaping the benefits. Recognized by Gartner as a “Cool Vendor”, Fortanix is revolutionizing cyber security. 

Join the revolution! 

At Fortanix, we bring together the very best people in service of our mission to solve the world’s most demanding data challenges for our customers. Our team includes recognized industry pioneers and experts in cryptography and Confidential Computing. We have a high-trust, high-performance culture where our employees are empowered to be innovative and make a significant impact on our business results. We are proud to have been awarded the competitive Great Place to Work certification.  

Why work with us? 

We're seeking passionate people to work with us to change the very idea of how people use cloud computing. We take pride in making Fortanix a great place to work. Coworkers recognize that great ideas can come from anyone, and everyone is encouraged to jump in, contribute, and ask questions.  

In tackling the hardest problems, we believe that working together will produce better solutions. 

Requirements

Job Description 

We are looking for an HR/Office Administrator based in the San Francisco Bay Area with at least 1 year of experience in office coordination and/or administration. The ideal person will have experience in office coordination, human resources operations, and event planning and is looking to develop a career in Human Resources. 

• Location: Santa Clara, CA.  
• Remote Option: Hybrid – In-Office 3 days per week 

What you’ll do (Duties and Responsibilities):  

• Assist the executive staff with various tasks, scheduling, travel arrangement, etc.
• Assist with employee events such as birthday celebrations, office activities, annual anniversary and holiday parties, etc. 
• Support the HR project manager with monitoring global HR team operations related to onboarding, offboarding, rewards & recognition, etc. and follow up with team members as needed to support efficiency, timeliness, and compliance 
• Serve as a point of contact for new hires and employees, including orienting new hires to the office on their first day and being an informational resource on office/HR/company resources 
• Distribute company swag to office visitors, customers, etc. 
• Greet all external guests upon arrival and serve as a representative of the organization 

• Manage ordering/stocking office food arrangements, groceries, and office supplies 
• Manage the company phone line, as well as inbound/outbound mail and packages 
• Assist with external meeting/interview logistics: guest arrival, catering, IT needs, room reservation, ensuring timely flow of interviews, booking conference rooms as needed, etc. 
• Oversee office appearance, space planning, and desk set up 
• Manage office improvement projects and repairs as needed 
• Perform other HR and administrative tasks as requested 

What you’ll need (Basic Qualifications) 

• 1+ years of office coordination and/or administrative/related experience 
• Willingness to learn and develop their skillset in HR 
• Strong attention to detail, high degree of accuracy, and organizational abilities 
• Excellent oral and written communication 
• Proactive, resourceful, “can do” attitude 
• Strong interpersonal skills with the ability to work with different teams, seniority levels, and personalities 
• A bias for action, adaptability, and comfort with working in a fast-paced environment  
• Ability to maintain a calm demeanor and sense of humor under pressure 
• Ability to prioritize and multi-task 
• Ability to maintain confidential information 
• Intermediate experience using MS Office (Outlook, Word, Excel, & PowerPoint) 

Preferred Technical And Professional Expertise 

• 1+ years of Human Resources or equivalent experience 
• 1+ years of administrative experience 
• Experience with event planning 
• Experience with HR systems 
• Experience with project management software 
• Experience working at an enterprise start-up  
• Experience in the technology industry 

Benefits

What we offer: 

• We offer a collaborative work environment, amazing equity, great benefits, competitive salary, and the opportunity to redefine cloud computing.  
• Unlimited PTO (it’s between you and your work!) 
• Quarterly recharge days 
• 40 hours of Volunteer Time Off/year 

• Internet stipend 
• Friendly culture that brings the best out of everybody 
• 401k

Fortanix is an equal opportunity employer that celebrates diversity and is committed to creating an inclusive workplace with equal opportunity for all applicants and teammates. Our goal is to recruit the most talented people from a diverse candidate pool regardless of race, color, religion, age, gender, gender identity, sexual orientation or any other status. If you’re interested in working in a fast growing, exciting working environment – we encourage you to apply!