Office Coordinator

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world’s top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people’s lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint.

We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. 

Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. 

Overview:

The Office Coordinator will be responsible for managing office operations, maintaining office supplies, coordinating meetings and events, and providing administrative support to staff and management. The ideal candidate will be highly organized, adaptable, and able to prioritize multiple tasks in a busy office environment.

Key Responsibilities:

• Greet visitors, clients, and vendors in a professional and friendly manner.
• Answer and direct phone calls, manage incoming emails, and maintain effective communication across departments.
• Organize and schedule meetings, appointments, and conferences
• Manage office supplies inventory, order new stock as needed, and ensure the office environment is clean and well-maintained.
• Assist in the preparation of documents, presentations, and reports.
• Handle incoming and outgoing mail, including deliveries and shipments.
• Coordinate office events, including meetings, luncheons, and team-building activities.
• Maintain filing systems (both digital and physical) and assist with document management.
• ·Support HR with employee onboarding, file management, and maintaining office policies.
• Assist with travel arrangements and booking accommodations for staff members.
• Ensure compliance with office safety procedures and company policies.
• Provide additional administrative support to management and departments as needed.

Requirements

• High school diploma or equivalent (Associate’s degree preferred).
• 2+ years of experience in an office coordinator or administrative role.
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and office equipment (copiers, fax machines, etc.).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented with a problem-solving mindset.
• Ability to work independently and as part of a team.
• Prior experience in a customer-facing role is a plus.

Working Condition:

Office environment with standard business hours (9:00 AM – 6:00 PM)

Benefits

Hourly Rate: Competitive hourly pay ($27 - $30 per hour, based on experience)

• Fully paid medical, dental, and vision insurance (partial coverage for dependents)
• Contributions to 401k funds
• Over four weeks of PTO per year
• Bi-annual pay increases
• Health and wellness benefits, including free gym membership
• Quarterly team-building event