People + Culture Coordinator | West Coast

NeueHouse is the private workspace and cultural home for creators, innovators, and thought leaders. With iconic buildings, timeless design, thought-provoking cultural experiences, and elevated hospitality, NeueHouse has reimagined the ideal environment for creative potential and progress.

 Our Properties

NeueHouse currently operates across three different, but equally iconic properties in New York City and Los Angeles

• Our Madison Square (MSQ) House is situated in New York’s iconic Flatiron District, was previously home for Tepper Galleries, a well-known Manhattan auction house for international artists and collectors in the 1930s – and neighbors the 69th Regiment Armory where the first International Exhibition of Modern Art was held.
• Our Hollywood House (HWD), which sits on Sunset Boulevard, is one of LA’s most celebrated buildings and occupies the original CBS Studio (the world’s first structure built intentionally for broadcast). Here genre-defining artists from Orson Wells and Lucille Ball to Janis Joplin, the Beach Boys, and Bob Dylan built their legacy.
• Our Venice Beach House (VB) was once the creative home to some of the most influential creative luminaries in art and entertainment including Hal Ashby, Oliver Stone, and David Hockney, NeueHouse Venice Beach is a new work, social, and cultural hub for the Venice creative community.

The Role

The People + Culture Coordinator for NeueHouse supports day-to-day HR initiatives for our Hollywood and Venice Beach Houses, as well as LA-based corporate team members. Reporting to our People + Culture Director for the West Coast, the Coordinator will need generalist HR experience, including expertise in talent acquisition.  

 The role will be responsible for the implementation and support of various P+C initiatives including administrative work-flow processes, performance management, leaves of absence, generating standard and ad-hoc reports, training, compliance, full-cycle recruitment for a variety of roles, employee relations and policies and procedures. The P+C coordinator is part of a bi-coastal team and will work closely with employees, managers, and senior leaders of the organization.    

Requirements

Human Resource Functions

• Assist in the day-to-day operation of the P+C department, specifically with administrative support
• Promptly responds to inquiries from employees and team 
• Complete all new hire paperwork; enter information in Paycom timely and accurately 
• Oversee and support employee orientation and onboarding 
• Maintain all logs (new hire, termination, transfers, department meetings, turnover reports) daily by period and prepare reports in a timely, accurate manner. 
• Manage new hire file creation, maintenance of I-9 forms and making employee files 
• Support employee experience in HRIS (Paycom) including troubleshooting, password reset, app support, benefits enrollment, policy sign off; Train managers, as well, to support their employees 
• Run necessary payroll reports from Paycom; i.e., hours worked audits, time punch audits, schedule/actual report and other weekly reports 

• Manage employee sign-off and acknowledgment of policies and required training in Paycom via Paycom reports 
• Ensure employee schedules are entered into Paycom weekly and that managers are posting weekly schedules to employee app on time
• Safeguard the privacy of colleague and candidate information by maintaining complete confidentiality 
• Ensure that the health and safety policies including certifications are always adhered to and up to date (food handler certifications, RBS certifications, workers comp, labor posters)
• Act as a role model and being aware of and fully supporting all Policies & Procedures 

• Primary point of contact for general HR questions, understanding how to apply company policy and procedures, determining when escalation is necessary 
• Create and maintain Personnel Action Forms (PAF’s) for all personnel changes, including new hires, transfers, promotions, terminations and all other applicable changes to personnel records 
• Prepare required documents for separations, inclusive of I-9 maintenance, exit interview document preparation, collection of employee assets and scheduling of exit meetings 
• Provide all office administration duties such as written correspondence, mail, photocopying and ordering office supplies 
• Maintain confidential filling system for correspondence, policies, standards, regulations and various matters related to the office 
• Follow all safety policies 

Talent Acquisition Functions

• Assist with job descriptions, creation of requisition forms and audit of weekly open requisition report and org chart 
• Maintain the company's ATS, Workable, to track candidates at every stage in the recruitment process across various open positions, ensuring candidate records are complete and that the recruitment process is fairly and accurately tracked.
• Support calendar coordination and e-mail communication with candidates and team members
• Administers job posting system in a timely manner, updating all job posts on both external/internal websites, ensuring postings are correct and accurate 
• Support the employment process including applicant screening, determining eligibility for employment, conducting reference checks and verifying paperwork for accuracy. 
• Refer potential new hires to department managers when appropriate for interviews. 
• Facilitate and coordinate the interview process from initial contact to proactive sourcing, prescreen, build long-lasting relationships, and ensure a stellar candidate experience
• Administer the rejection and approval process, the offer letter, and related activities

Qualifications:  

• 3+ years in a generalist human resources and/or people + culture role; ideally building discipline, process, and relationships in those areas 
• The P+C Coordinator may benefit from prior experience or exposure to hospitality, lifestyle, luxury or immersive experiential brands 
• NeueHouse is open to a variety of educational backgrounds and training in support of the P+C role 
• A growing skillset in as many of the following areas as possible: employee relations, payroll, time + attendance, benefits administration, compensation, recruitment, training and development, performance management, compliance, workers compensation, labor law, HRIS, etc. 
• Lead as a subject matter expert on our HR systems and platforms. Our teams currently use PayCom, Workable (ATS), LinkedIn Recruiter, and a few other key tools 
• A strong base of knowledge in local, state, and federal laws (employment, compliance, etc.); the ability to research and resource answers in these areas when necessary 
• Excellent judgement in difficult situations, the ability to remain neutral and provide guidance to employees at all levels of the business, discretion in managing confidential and sensitive information + data 
• Working with multiple teams the Coordinator must be skilled at supporting clear HR strategy + initiatives, project management, and dealing gracefully with ambiguity and rapid change 

The anticipated salary range for this role is in $70,000 - $75,000 per year. NeueHouse is committed to equitable and competitive compensation and benefits packages for our team members and will consider many factors when extending offers of employment. Some of the factors we consider may include: qualifications of individual applicants against the position and business needs, years of relevant experience in role or industry, specific or unique skills, certifications or professional accreditations specific to the role, and the location in which the applicant lives and/or from which they will perform the role. The anticipated range for compensation shared here does not include any other components or benefits that may be available.

COVID19: The health and well-being of our Members and staff has been our number one priority and the guiding force behind all our decisions as we open our doors. We encourage you to learn more about our commitment to safety by reading through the steps we have taken to ensure that all Members and teams feel safe, comfortable, and secure, going forward on our website.

Diversity & Representation: NeueHouse is committed to building and supporting inclusive and representative communities, long-term career opportunities and extends Equal Employment Opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition or any other reason protected by law.

Benefits

• Salary Range: $70,000 - $75,000 per year
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources