AP/AR Specialist

At BSG, our mission is to create a better future by empowering organizations and leaders that are making a difference. And, we have been relentlessly pursuing this goal since 2000. We are a small but mighty strategic research consultancy that transforms data into meaningful and compelling actions for our clients. Our people’s dedication, creativity, and tenacious pursuit of game-changing insights is what enables us to provide heads of state, corporate leaders, and non-profits with the strategies that shape tomorrow.

At BSG, our employees work closely with and learn from leaders in the consulting, market research, non-profit, and political arenas. We foster an environment where our team’s core skills are practiced and honed every day, and one where every team member is encouraged to think creatively and strategically. Our core set of values: integrity and ethics, diligence, and respect, are at the heart of our unique team, and have fueled winning strategies for our clients – from President Obama, to Google, to the AARP - those values are also what we look for in our new hires.

So, do you just want a job or do you want to make an impact?

We are looking for a passionate individual to join our team as an AP/AR Specialist in Denver.

What You'll Do:

• Manage all aspects of Accounts Payable
• Develop, implement, and maintain systems procedures and policies to ensure adherence to company guidelines.
• Constantly strive to increase efficiency, accuracy, and effectiveness
• Administrator of new AP processing software (Beanworks)
• Match invoices to PO and review for accuracy, work with teams to resolve any discrepancies
• Review POs for correct coding before syncing POs from our project management system (Method) to QuickBooks
• Review Open PO report for correctness
• Manage invoice approvals
• Sync vendor invoices from Beanworks to QuickBooks upon approval, ensure all expenses are reported in QuickBooks correctly
• Create AP batch PDF for payment every other week
• Enter each vendor payment into the bank
• Manage which vendors need banking information verified/new templates created
• Apply payments to the invoices in QuickBooks once they have been processed in the bank
• Manage new vendor documentation
• 1099 preparation and distribution

• Manage all aspects of Accounts Receivable

• Develop, implement, and maintain systems procedures and policies to ensure adherence to company guidelines.
• Constantly strive to increase efficiency, accuracy, and effectiveness
• Review Invoice request against the Statement of Work/client PO for correctness
• Ensure client is being billed back all reimbursables charges
• Send invoice to client and sync to QuickBooks
• Track completed jobs in the project management system to ensure all jobs that have completed have been invoiced
• Track prebill jobs to make sure they are paid before they field
• Communicate with clients for payment status
• Alerts rest of accounting if concerns about payment
• Monitors all bank activity. Apply payments to invoices in QB
• Ensure AR aging report is always up to date
• Serve as the point person for client and client invoice related questions or issues
• Other Tasks
• Expense Reports
• Reconcile AMEX to Concur quarterly
• Month End Close
• SOX compliance reports
• Taxes
• Compiles and sends out 1099s
• Other accounting related task as needed

Requirements

What You'll Need:

• Bachelor’s degree or equivalent combination of education and experience
• Experience working with GAAP
• Critical thinking and organizational skills
• Team player
• Attention to detail

• Time management skills, able to prioritize deadlines
• Strong computer and business solution software skills

• Strong Microsoft Excel and Office skills
• Experience with QuickBooks Desktop is strongly preferred
• Strong written and verbal communication skills
• Experience with Concur, Beanworks, or Method are a plus

Benefits

Why You'd Want To:

• We value our employees by providing competitive compensation and benefits package with access to global resources and perks that support you no matter where you are in life.
• We are highly invested in our team’s growth and professional development. At BSG, your success is our success.
• Our culture of kindness and collaboration is at the core of everything we do, empowering everyone to contribute to our BSG community.
• We take pride in doing excellent work that has meaningful impact.

BSG is part of WPP, a creative transformative company. Per WPP, the base salary for this position at the time of this posting is $45,000 - $90,000 per year. Individual compensation varies based on several factors, including location, job responsibilities, experience, and skills/qualifications. In addition to base salary, BSG offers competitive benefit plans and incentive programs.