Coordinator, Conferences and Events

Position Summary:

The American Hotel & Lodging Association is seeking a Coordinator of Conferences and Events. This position will report to the Vice President, Conferences and Events and will support in the planning and execution of AHLA and AHLA Foundation meetings and signature events.  

Responsibilities:

• Responsible for registration process for AHLA Signature and AHLA Foundation events, meetings and webinars including: registration processing, event information inquiries, data entry, refunds and cancellations, badge production and stuffing, attendee lists, confirmation letters and invoices, registration tracking, onsite registration management (staffing, setup, etc.), and preparation of financial data for reconciliation with the accounting department
• Assist with meeting logistics including meeting specifications, supplies, event signage, shipments, and other items as needed
• Works closely with Manager of Conferences and Events to maintain the Industry Events Calendar
• Website management – create/maintain department pages on AHLA website
• Support event social media efforts with AHLA Marketing & Communications department
• Works closely with Manager of Conferences and Events to support and execute AHLA and Foundation webinars
• Manages logistics for in office meetings and local dinners as assigned
• Housing/overflow arrangements, rooming lists, monitoring hotel pick up reports
• Assist with association committees as assigned
• Other special projects and duties as assigned

Requirements

Skills and Attributes:

• Experienced computer and software knowledge, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); and Salesforce preferred
• Excellent oral and written communication skills; ability to write and edit clear, engaging, and grammatically correct content; willingness to be coached
• Self-motivated individual who is also a team player with a high level of professionalism and emotional intelligence
• Ability to thrive in a fast-paced environment
• Detail-oriented individual with exceptional organizational and time management skills
• Customer-service focused with a positive attitude; maintains grace under pressure

Education and Experience:

• Bachelor’s degree 
• 1 – 2  years relevant experience; or a combination of education and experience
• Meeting Planning experience preferred
• Ability to thrive in a fast-paced environment 

Other:

• Position located in Washington, DC
• Rotating hybrid work schedule: In-office Tues-Thurs and Mon-Thurs every other week
• Ability to travel (5-10%)
• Ability to lift 35 pounds 
• Salary: $55,000-$60,000

AHLA is an equal opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.

EOE

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home
• Free Food & Snacks