Executive Assistant to Managing Partners

This position will be based out of our Washington DC office.

We are seeking an Executive Assistant to support two Managing Partners directing Avoq’s creative, content, and advertising practices. This position requires excellent organization, writing, and interpersonal skills and is the point of contact for partners. Ambition, discretion and strong communication and organization skills are highly valued. 

WHO YOU ARE

• Someone with a strong attention to detail, a desire to dig into complex client issues, and possess the ability to adjust and adapt as client priorities change.
• Able to work independently and collaboratively with executives and senior staff 
• Discretion in handling sensitive information
• Able to accept assignments outside of regular work hours when necessary

WHAT YOU’LL DO

Administrative:

• General administrative support including managing appointment calendars and daily schedule, organize expense reports, and coordinate travel
• Proof-read and/or draft internally and externally facing documents 
• Prioritize incoming internal and external requests
• Support administrative team in planning and coordinating firm-wide events and activities 
• Attend meetings, take notes and organize follow up actions
• Miscellaneous assignments from partners

Project and Relationship Management:

• Manage special projects or initiatives on behalf of partners
• Coordinate the creation and review of relevant materials for company meetings  
• Facilitate internal and external meetings, greet guests and manage daily schedule
• Coordinate briefing material for partners prior to meetings; manage follow up
• Assist partners in prioritizing team requests and time management for deadlines

Requirements

• As a qualified candidate, you have experience in:
• At least 2 years of relevant administrative support experience 
• Detail oriented, able to multi-task and comfortable leading project and process management 
• Working and comfortable in a fast-paced and collaborative team environment
• Exceptional verbal, listening, writing and editing communication skills 
• Proficient with Microsoft Office, including PowerPoint, Excel, Word and other similar software
• Strong writing and presentation skills.
• May require travel, overtime and attendance at client promotional and professional functions.
• Work in the office 3 days/week.

Candidates need not possess every attribute listed above to qualify for a role.  If you identify with this profile but don’t quite meet all of the criteria we strongly encourage you to apply to joining our winning team!

Benefits

Avōq prides itself on the kind of innovation that is only achieved through inclusive collaboration and equal opportunity.  Maintaining a diverse staff of first-class talent (including those from BIPOC, LGBTQ communities, and others from historically underrepresented groups), and conferring a sense of value and belonging on each team member is central to our mission as expert communicators and advocates. 

The salary range for this role is $50,000 - $75,000

We offer a uniquely rich benefits package to support our team’s quality of life outside of work that includes: 

·    100% Company-paid Medical, Dental and Vision insurance

·    Paid parental leave

·    401(k) contributions

·    Flexible, hybrid work arrangements

·    12 paid company holidays per year, up to 39 days individual paid time off 

·    Winter break: Offices close the last week of the year

Avōq also provides necessary assistance or modifications to the application process for prospective candidates. If you need support, please reach out to [email protected] and include your full name and the accommodation needed to assist you with the application process. Decisions to grant reasonable accommodations are made on a case-by-case basis.