Accounting and Operations Specialist

Accounting & Operations Specialist (Full Time)

Location: Tallahassee, FL (in-office)

Schedule: Monday - Friday from 8:30am - 5:00pm

Compensation: Annual salary between $50,000 - $53,000 plus comprehensive benefits package

Summary of Mandatory Qualifications:

• Bachelor’s degree in accounting or related field
• Two (2) + years of related professional experience; or an equivalent combination of education and experience
• Ability to perform advanced MS Excel functions, such as PivotTables
• Ability to pass a Level 2 background check
• Ability to work onsite in our Tallahassee, FL office

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About Us: Through rent-free housing and cooperative living, Southern Scholarship Foundation (SSF) supports students who lack financial resources, demonstrate excellent academic merit, and exemplify good character while attending institutions of higher education. Since 1955, SSF has helped students achieve their dreams of attending their choice university through our partnerships at Florida Gulf Coast University, University of Florida, Santa Fe College, Florida State University, Florida A&M University, and Tallahassee State College. While SSF does not provide monetary-based scholarships, we offer rent-free homes located near our partner institutions. We currently have 26 homes statewide and serve 470 students.

About this position: We are looking for a sharp and collaborative Accounting & Operations Specialist for our Tallahassee, FL office. The Accounting & Operations Specialist will be responsible for supporting the financial operations of SSF by maintaining accurate financial records, preparing reports, coordinating external contracted services, and assisting with budgeting and auditing processes. This position typically involves a range of accounting tasks aimed at ensuring the financial health and compliance of the organization. We know every new job involves some training, but there are a few non-negotiable skills we are looking for.

The ideal candidate is someone who:

• Is detail-oriented and always triple-checks their work
• Takes initiative and doesn't just wait for direction when they see an issue
• Understands how to prioritize time-sensitive tasks
• Can be flexible, pivoting to new tasks as needs change
• Enjoys collaborating with others and is always willing to pitch in
• Is not afraid to research how to complete an unfamiliar task
• Is passionate about diversity, equity, and inclusion

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Essential Tasks of the Accounting & Operations Specialist:

Accounting Functions

• Make timely bank deposits
• Prepare and enter payroll in system
• Prepare various governmental forms and applications required for compliance
• Maintain appropriate signature cards on bank and investment accounts
• Maintain monthly general ledger as well as permanent corporate books that relate to financial matters
• Ensure proper recording of assets, liabilities, revenues and expenses related to SSF’s gifts and endowments in compliance with GAAP
• Reconcile all accounts necessary and prepare the supporting schedules
• Assist in preparing monthly financial statements, supporting workpapers, and schedules
• Liaise with contracted accounting firm for the preparation of tax returns and audits
• Coordinate the annual budget process
• Process student payments from several payment channels, transferring to individual scholarship house bank accounts
• Assist student house treasurers as needed
• Keep President informed as to the condition of the operating account balance
• Prepare authorized account transfers
• Provide staff support to the Board Finance Committee
• Coordinate with contracted Controller/CFO for management reporting

 Administrative Functions

• Maintain up to date personnel files
• Order office supplies, equipment, and furniture
• Liaise with Professional Employer Organization regarding payroll reporting, W-2’s, leave, and employee benefits
• Prepare and distribute annual 1099’s
• Coordinate administration of insurance policies
• Collaborate with Directors regarding student matters, grants, and purchases
• Consult with staff and coordinate external IT services
• Maintain fundraising and program CRM databases
• Assist other staff as needed, sharing in general office duties

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Requirements

This job might be for you if you:

• Have a Bachelor’s degree in Accounting or related field
• Have two (2) + years' professional experience in a related position; or combination of education and experience
• Are comfortable with MS Office, particularly Word and Excel (including PivotTables)
• Have fund accounting experience (preferred)
• Have experience in QuickBooks Pro (preferred)
• Can commute to our Tallahassee-based office
• Can work 8:30am - 5:00pm, Monday - Friday, with occasional overtime
• Can pass a Level 2 background check

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Benefits

We are pleased to offer the following benefits:

• Annual salary between $50,000 - $53,000, commensurate with relevant experience
• 100% employer-sponsored individual health insurance
• Vision and dental insurance plans offered at a group rate
• Short- and long-term disability coverage
• Simple IRA with up to 3% employer contribution match
• Fifteen (15) days paid vacation time
• Twelve (12) paid holidays
• Separate sick leave of 96 hours/12 days annually
• Additional office closure the week between Christmas and New Years
• Employee assistance program

If you think you’d be a good fit, we’d love to see you apply!

SSF is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.