AmeriCorps Project Coordinator (Spring 2024)

View full position description here.

A well-run rebuilding project requires a lot of planning and skill behind the scenes to ensure that clients, volunteers, and others come together to have an impactful, uplifting project day. As the AmeriCorps Project Coordinator, you will manage rebuilding projects from start to finish, beginning with the initial visit to assess the client’s home repair needs, through the completion of the workscope and final project evaluation. You will coordinate with clients, skilled volunteers, community partners, vendors, inspectors, and staff to develop and implement sustainable and effective project logistics practices. In this position, you will follow up with clients after each project to ensure that the health or safety concerns of the clients were addressed according to the workscope and complete any punchlist items.

Essential Duties & Responsibilities:

• Coordinate communication between clients, staff, and contractors such that all parties are on the same page about work scope, timeline/timing of project elements, and expectations.

• Pursue a robust client and volunteer outreach strategy that will increase awareness of the program among our target populations, including: attending community meetings and other events; creating and distributing materials; contributing client- and volunteer-focused content for social media, newsletter, and website; lead and coordinate volunteer intake; presenting at community organizations and tabling at resource and volunteer fairs.
• Oversee the client application process for the program, including: assisting potential clients with the application, lead homeowner application intake, completing initial interviews with clients, completing home assessments, tracking the client application/approval process in the database and collaborate with other team members to develop a project timeline (especially if coordination with volunteers or contractors is required).
• Collaborate with staff to place volunteers with appropriate rebuilding projects or secure contractors, schedule projects and develop project timelines, get tools and materials on site, and communicate with clients to ensure they know what to expect on project day.
• Arrange purchase and delivery of crucial project needs, including: tools and materials, personal protective equipment, dumpsters and other rented items, water and snacks. Maintain a system for warehouse inventory to allow bulk purchasing, the reuse or repurposing of tools/materials, and an efficient supply chain. Ensure routine maintenance of Rebuilding Together-owned tools between projects.
• Oversee general volunteers in completing direct hands-on repairs. Ensure that volunteers are trained in their task and have access to tools/materials, that proper safety procedures are being followed, that the work product is of good quality, and that volunteers enjoy and feel appreciated for their service.
• Complete direct hands-on repairs, including but not limited to: rough/trim carpentry, tile work, grab bar installation, wheelchair ramp/safe entry/egress repairs, interior/exterior painting, and weatherization.
• Obtain necessary permits, inspections, and other approvals to begin work.

• Maintain a record-keeping system for program services, including client and project data. Evaluate program data and create reports on progress toward program goals. Complete any paperwork and file closeout for each rebuilding project within the program.
• Assist in the development and implementation of strategies aimed at improving the repair capacity and efficiency of the affiliate. This may involve proposing practical or innovative ways to optimize warehouse organization, supply purchasing, and improving overall project and client communication workflow.

Requirements

• Comfort with speaking and presenting in front of large groups--experience training or teaching adults/volunteers is a plus
• Proficient with Microsoft Word, Excel, and use of internet
• Ability to function in a fast-paced, collaborative environment where each team member must balance being organized and detail-orientated with being flexible and keeping up with changing scopes of project work
• Ability to communicate in clear and encouraging language with a diverse community and staff—in writing, in person, and over the phone

• Access to reliable transportation for daily commute
• Access to reliable transportation for regular travel during the work day as part of core responsibilities
• Use of a personal vehicle is recommended due to inadequate public transportation
• Valid driver’s license and driving record to allow use of affiliate-owned vehicles or trucks
• COVID-19 vaccination may be a requirement for this position and will be discussed if selected for an interview
• Satisfy the National Service Criminal History Check eligibility criteria pursuant to 45 CFR 2540.202
• Comply with AmeriCorps Prohibited Activities listed in 45 CFR § 2520.65

Benefits

• Living allowance over all 11-month terms of service (not a salaried position):
  • Full-time 40hrs/wk (1700hr term) - $20,020
  • Part-time 20hrs/wk (900hr term) - $11,088
  • Quarter-time 12hrs/wk (450hr term) - $5,544

• Additional High Cost of Living Stipend:
  • Full-time 40hrs/wk (1700hr term) - $150/month to cover high, local living expenses
  • Part-time 20hrs/wk (900hr term) - $75/month to cover high, local living expenses
  • Quarter-time 12hrs/wk (450hr term) - $38/month to cover high, local living expenses

• Additional one-time payment for second year+ members of any AmeriCorps program:
  • Full-time 40hrs/wk (1700hr term) - $600
  • Part-time 20hrs/wk (900hr term) - $350
  • Quarter-time 12hrs/wk (450hr term) - $125

• Eligible for a relocation reimbursement of up to $400 for qualifying expenses.
• Travel to one in-person Rebuilding Together event with other AmeriCorps members (Details TBD).
• Health insurance including dental and vision plans (only available to full-time members).
• May be eligible for scholarships for graduate certificates in Nonprofit Leadership & Management or similar (current students may be eligible) – ask for more information if interested.
• Professional development benefit of $300/member provided by RT National.
• Mental Health benefit provided by RT National (covers 6 visits with a mental health professional OR 6 months of an online/tele-service subscription).
• Education Award for qualifying education expenses or loans, upon completion of the term of service:
  • Full-time 40hrs/wk (1700hr term) - $6,895
  • Part-time 20hrs/wk (900hr term) - $3,447.50
  • Quarter-time 12hrs/wk (450hr term) - $1,824.07

• Federal student loan forbearance and interest accrual payment.
• Positions are eligible for Public Service Loan Forgiveness.
• AmeriCorps childcare benefit.

To learn more about our benefits and/or commitment requirements, visit our FAQ page on our website at www.rebuildingtogether.org/capacitycorps.