Executive Office Manager

The Executive Office Manager at Intech Hawaii plays a pivotal role in ensuring the smooth operation of the executive office and supporting the management team in driving the company's initiatives forward. This position requires a dynamic individual with exceptional organizational and multitasking skills, capable of managing various administrative tasks while maintaining a high level of professionalism.

Why work at Intech?
With 30+ years under our belt, Intech has developed a set of core values that guide our interactions with clients and each other:

• People First (people matter to us, both in our office and in our clients' offices)
• Accountability (we take ownership and responsibility for our work)
• Teamwork (no one can have a good day if anyone is having a bad day)
• Humor (we're funny... or at least we think we are)
• Growth (if we're not growing, we're falling behind)

The Executive Office Manager will ensure Intech's daily operations run efficiently by overseeing financial transactions, coordinating administrative tasks, and supporting employee engagement. This role goes beyond task management—it's about fostering a productive work environment, supporting our team, and ensuring all departments have the resources they need to thrive. Key responsibilities include:

• Bookkeeping: Oversee company financial transactions, maintain accurate records, and assist staff and clients as needed.
• Administrative Support: Organize meetings, manage correspondence, and assist the management team.
• Human Resources: Support recruitment efforts, maintain employee records, and contribute to employee engagement initiatives.

Requirements

What do I need to bring to the table?

We are looking for an individual who embodies our Core Values and possesses a strong background in office management. You should be adaptable, proactive, and possess excellent communication skills. Additionally, strong problem-solving abilities and attention to detail are essential.

• Proven experience as an executive office manager or in a similar role
• Strong organizational and time-management skills
• Proficient in M365 (Word, Excel, PowerPoint, and Outlook) and QuickBooks (or similar)
• Ability to handle sensitive information with discretion
• Excellent interpersonal skills, with the ability to work collaboratively across departments
• A proactive approach to identifying and resolving issues
• A valid driver’s license may be required for any off-site tasks or events.

Benefits

Why Intech Hawaii?

• Health Perks: Medical, drug, dental, and vision coverage
• Future Planning: 401K and paid vacation
• Fun Times: Quarterly company outings and twelve paid holidays
• Growth Opportunities: Quarterly performance reviews, training, and certification incentives
• Daily Comforts: Monthly cell phone allowance, paid parking downtown