Accounts Payable Specialist

Position Summary: The Accounts Payable specialist is responsible for the accurate and timely processing of invoices and expense reports, ensuring adherence to company policies and procedures. This role plays a critical part in maintaining the financial health of the organization by managing accounts payable efficiently.

Essential Responsibilities:

The following specific tasks and responsibilities require prioritization and the development of action plans for implementation.

1.    Invoice Processing: Receive, review, and process invoices (and reoccurring vouchers) for payment, ensuring accuracy and completeness of documentation.

2.    Payment Processing: Prepare and execute payment runs, including checks, ACH transfers/bank information, and prep wire payments, in accordance with payment terms and vendor agreements.

3.    Vendor Management: Maintain vendor accounts, reconcile statements, and address any discrepancies or issues in a timely manner.

4.    Expense Reporting: Review and process employee expense reports, verifying receipts and compliance with company policies.

5.    Record Keeping: Maintain accurate records of all transactions, including invoices, payments, and expense reports.

6.    Communication: Collaborate with internal departments and external vendors to resolve payment inquiries and discrepancies.

7.    Compliance: Ensure compliance with company policies, accounting principles, and regulatory requirements related to accounts payable processes.

8.    Reconciliation: Cash advance, pre-paid expense, housing deposit refunds, Procurement card (JPMorgan Chase) and other accounts as assigned.

9.    Reporting: Generate reports on accounts payable activities, including aging reports, energy benchmarking, vendor performance metrics, 1099’s and IRS Payroll Taxes.

10. Process Improvement: Identify opportunities to streamline accounts payable processes, enhance efficiency, and reduce costs.

11. Files, maintains, and distributes accounting documents, records, and reports.

12. Ad Hoc Tasks: Assist with special projects and other duties as assigned by management including compiling information and preparing responses to auditors during the annual external audit.

Requirements

• Associate degree or higher in Business, Accounting, or Finance.
• 2 years of experience in an account’s payable role.
• 2 years of experience using financial/accounting software packages.
• Exceptional written and verbal communication skills, including effective interpersonal and collaboration skills.
• Attention to detail and accuracy.
• Finance role in a higher education institution or other not-for-profit organization is helpful.
• Proficient in MS Word, Outlook and Excel.
• Ability to multi-task.
• Open to change and willing to learn new skills.
• Ability to follow up on pending issues.
• Ability to meet deadlines.
• Personal commitment to and ability to effectively support and articulate North Park’s mission and philosophy of Christian higher education.

Preferred Qualifications:

• Experience working in a business office at a higher education institution.
• Demonstrated knowledge of Colleague desired.
• Demonstrated knowledge of Procurement desired.

Application Process: To apply for the position of Assistant Director of Finance, please submit a cover letter, resume, and contact information for three professional references. Review of applications will begin immediately and continue until the position is filled.

North Park University is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply. We are committed to fostering an inclusive and supportive work environment where all employees can thrive and contribute to our shared mission.