Executive Administrative Assistant

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

If you are innovative, passionate about safety and growth, prioritize communication, and committed to serving the communities in which you work, this is the opportunity for you!

Position Overview:

Executive Administrative Assistant is responsible for performing administrative duties to help executives work smoothly and efficiently. He/she will report straight to the Executive Assistant and Executive team.

Essential Duties and Key Responsibilities

• Help to generate leads and tactical plans primarily related to National JOC and Municipal markets

• Facilitate regular meetings with executives to provide updates, align on client needs and market strategies
• Maintain detailed records in CRM for accurate tracking, follow up and pipeline management
• Set client meetings for Executives and prepare meeting documents and update presentations
• Attend meetings and events as needed
• Prepare and distribute meeting agendas, take meeting minutes, and follow up on action items as necessary
• Conduct market research of potential clients and collaborate with Executives on client strategies
• Spearhead communications, such as emails, reports, and other correspondence
• Create newsletters and email blasts for promotional purposes
• Coordinate travel arrangements with Executive Assistant including flights, hotels, and car rentals
• Maintain organized files and records ensuring easy access and retrieval of information
• Other projects/tasks as assigned

Requirements

• H.S. Diploma and minimum 2-years office experience required.
• Proficient in Microsoft Office including Excel, Word, PowerPoint, good communication and organizational skills are necessary.
• Administrative experience with a construction company preferred.
• Must have reliable daily transportation
• Full time in office

F.H. Paschen is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.

Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401K matching
• Flexible spending account
• Life insurance
• Referral program
• Professional development assistance