Full Time or Part Time Building and Facilities Manager

POSITION OVERVIEW – The Building and Facilities Manager (BFM) is responsible for overseeing all of the club’s buildings, common grounds, pool, tennis courts and amenities. The successful candidate will manage a comprehensive facilities maintenance program to maintain the quality of all club facilities in accordance with sound engineering practices. The BFM will oversee all day-to-day operations of facilities maintenance department and what is required with personnel; directs service calls; repairs, alter and install all work according to developed or pre-set guidelines; troubleshoot malfunctions; and respond and direct all service calls. They will carry out, supervise or coordinate all club repairs and general maintenance as needed for equipment, furniture, masonry, building structures and utilities to maintain the club property in optimal condition and appearance.

The BFM will oversee day-to-day operations of the Club Grounds and will work closely with the golf course superintendent and the general manager to follow and enforce standard operating guidelines.

The ideal candidate will be:

• Extremely organized and detail oriented and possesses great observational skills.
• Is a proactive and results driven manager.
• Is an excellent communicator
• Is open and responsive with team members
• Loyal and trustworthy with uncompromising integrity who has the experience and Job Knowledge, Core Competencies and meets Expectations for the position.
• Has a knowledge of repairs and seasonal openings and closings of the club operations.
• Is mechanically inclined with all-around knowledge of mechanical systems, plumbing, electrical and refrigeration.
• Hands-on capabilities for repairs.
• Has organizational abilities to coordinate club projects.
• Demonstrates ability to manage multi-discipline projects and utilize technical support staff if necessary.
• Appropriate analytical skills, attention to detail and organizational skills.
• Ability to develop and maintain awareness of occupational hazards and safety precautions; Skilled in following safety practices and recognizing hazards.
• Prepares annual budgeting of repair and maintenance, clubhouse grounds, powerhouse, and capital expenditures.
• Plans, implements and administers preventive maintenance programs.

Job Tasks/Duties

• Procures bids and contracts required for all improvements. Coordinates in-house retrofit and cosmetic improvement program as directed by management.
• Maintains and monitors fire, phone, data, music, cable and TV systems for all facilities.
• Conducts daily facilities walkabouts and specific site inspection on an as-needed basis.
• Maintains work order database on a daily basis, trains and schedules housekeeping staff.
• Consults with the general manager and golf course superintendent with respect to architectural standards and infrastructure related to budget approvals and endorsement of major projects.
• Effectively coaches and mentors’ employees; proactively supports employee involvement and development; counsels’ employees on performance standards.
• Responsible for maintaining a clean and safe working environment with continual emphasis on promoting employee health and safety.
• Coordinates the servicing and repairing of systems for lighting, heating, ventilating, fire, drainage, plumbing, electrical, painting and related maintenance activities.
• Monitors all work done by outside contractors and communicates the status of each project to the General Manager.
• Maintains accurate maintenance and repair records of equipment and machinery.
• Hires, supervises, schedules, trains and evaluates any Repair or Maintenance Mechanics, Plumbers, Electricians, and Custodial Staff.
• Supervises the maintenance of common areas, swimming pool water, lawns, shrubbery and trees, tennis courts, and other recreational areas.
• Ensures that all building maintenance and repair activities are identified, scheduled and completed.
• Issues supplies and equipment to employees necessary to complete all housekeeping needs.
• Collects maintenance and work orders from department heads for approval by the General Manager.
• Maintains inventory of cleaning, maintenance, repair and related supplies.
• Assists with preparation of special functions, parties, tournaments, etc., by installing tents, setting tables and chairs and constructing display pieces.
• Experience with Geothermal heating and cooling is preferred, but not required.
• Performs other duties as assigned by the General Manager.

• Supervises the purchasing of all goods and materials; initiates purchase orders for physical plant and facilities maintenance supplies, machinery, equipment, parts and services, as required.
• Helps develop and maintain a resource management plan that outlines short-term and long-term requirements for repair and maintenance, capital replacement and capital requirements.

Requirements

CANDIDATE PREFERED EDUCATIONAL AND CERTIFICATION QUALIFICATIONS

• Minimum of 3 years’ experience in facilities management position with acceptable certifications and education

• Able to read and understand complex electrical, mechanical and automation systems

• Working knowledge of electrical, mechanical and HVAC systems

• Demonstrate leadership skills with fellow team members and contractors

• Impeccable verbal and written communication skills

• Excellent project management skills

• Housekeeping organization skills

• Pool and aquatics facility understanding and protocol (Local and State license desired)

• Work effectively with the club’s department heads and General Manager

Benefits

HOURLY Wage is open and commensurate with qualifications and experience. The position has the flexibility to be part-time or full-time depending on the right candidate. The club offers an excellent benefit package including insurance, 401K, uniforms, continuing educational opportunities, paid time off, and potential bonus.