Transaction Coordinator

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

This position will require in-person working for the first 90 days for training at our Chicago Loop office (some flexibility to split training between Schaumburg and Chicago office). After training period, this position will transition to hybrid schedule with at least two days at our Schaumburg office with Thursday team meetings at our Chicago Loop office.  

Essential duties include but are not limited to the following:

• Review required documents and set up and maintain accurate records for tax information, new sales, lease and referral transactions.
• Gain full knowledge of different Real Estate transactions and how to process 
• Process earnest money deposits.
• Process wire transfers
• Process closed transactions and properly pay agents, cooperating agents.
• Process and review commission checks, including proper deduction.
• Accurately enter information regarding mortgage and closing details.
• Accurately process and balance transactions with accounting. 
• Communicate and provide professional guidance to branch office administrators, sales associates, managers and others on a daily basis for problem solving, customer service and any other needed services.
• Run and balance escrow and commission reports on a daily basis.
• Maintain cooperating broker records.
• General office duties include answering phones, filing, customer service requests and projects.

Job Requirements

• Computer skills including Microsoft Word, Excel and Gmail required.  Zendesk and Profit Power also desired
• Excellent math aptitude
• Highly organized for a fast paced position 
• Data entry experience
• Excellent telephone and customer service skills
• Enjoys working in a team environment 
• Detail oriented
• High School Diploma or equivalent required

Benefits

Medical, dental, vision, PTO, VTO.