#340 - Proposal Manager/Coordinator

Salary Range: $90,000 - $120,000

Proposal Manager/Coordinator – (#340)

Work Location: Columbia, MD - Hybrid Work Environment

About the Role:

Next Phase Solutions and Services, Inc. seeks an experienced Proposal Manager/Coordinator to join our team. In this position, you will help lead end-to-end management of proposals, from initial planning to final submission. This role is critical in ensuring high-quality, compliant proposals that meet client needs and align with organizational goals. We would love to meet you if you have a keen eye for detail and a solid background in proposal coordination.

Key Responsibilities:

• Manage proposal development, including scheduling, resource coordination, and content preparation
• Collaborate with various teams to gather and structure content that aligns with client requirements
• Analyze RFPs and related documentation to ensure compliance and accuracy in proposals
• Coordinate proposal reviews and approvals, track progress, and meet deadlines for timely submission
• Document proposal outcomes and feedback to support continuous improvement efforts
• Support Proposal Manager as directed
• Support Marketing and Communications Lead as directed
• Follow company proposal processes
• Update company proposal processes as the company continues to grow
• Track proposal status internally
• Participate in the proposal development, including RFP distribution and review; writing assignments; kick-off, status, and review meetings; and production
• Coordinate with internal groups (i.e., contracts, accounting, and technical managers and staff to address proposal requirements)
• Coordinate/manage proposal meetings
• Develop templates, qualification matrices, proposal schedules, storyboards, mock-ups, and graphics
• Proposal editing, formatting, and compliance check
• Aid in the development of marketing materials and press releases

What you need:

• Proven experience in the development of government proposals
• Shipley Proposal Methodology experience
• Experience and ability in all phases of government proposal development and production
• Detail-oriented work ethic and ability to pivot quickly between assignments and manage multiple assignments simultaneously
• Excellent oral and written communication skills
• Mastery of English grammar, mechanics, and usage
• Advanced computer skills (Word, Excel, Access, Adobe Acrobat, PowerPoint, Visio, etc.)

What Makes You a Great Fit for Next Phase Solutions and Services, Inc.:

• You are a lifelong learner and passionate about learning new things, taking on new challenges, and continually improving
• You thrive in a challenging and collaborative environment
• You are solution-driven with an ability to understand the big picture
• You have excellent analytical and problem-solving skills
• You have strong communication skills

Why Join Us?

We offer competitive pay, a collaborative work environment, and the chance to work on meaningful projects within the federal government contracting space. Join us to advance your proposal management skills to the next level and contribute to our continued success.

Requirements

• Bachelor's degree in Business Administration or related field
• Proven federal government experience in proposal coordination
• Strong project management skills with a record of successfully meeting deadlines
• Familiarity with proposal management software and Microsoft Office Suite
• Knowledge of Shipley Proposal Methodology
• Excellent written and verbal communication skills
• Ability to work and thrive in a fast-paced environment and manage multiple proposals simultaneously

General:

• Strong organizational and communication skills
• Ability to manage multiple tasks and prioritize workload based on the needs of the client
• Ability to deal with ambiguity and frequent changes in priorities
• Ability to work with minimal supervision
• Excellent technical writing skills and proven experience in systems with complex requirements
• Excellent teamwork and interpersonal skills with the ability to team with others to meet project objectives
• Understanding of the system development lifecycle as implemented with Agile; SAFe knowledge a plus

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to navigate in an office setting unassisted
• Must be able to lift up to 10 pounds
• Strong speaking skills, including the ability to articulate thoughts in a clear manner and excellent word enunciation skills, are required

Additional Information about this opening:

• Employees of Next Phase shall, as an enduring obligation throughout their term of employment, adhere to all information security requirements as documented in company policies and procedures
• Enjoy the flexibility of a hybrid work environment, with three days in the office per week (Tuesday, Thursday, and Friday) and two days working remotely
• We are committed to your professional growth, providing opportunities for advancement and exposure to exciting projects and initiatives
• This position is suited for candidates within commuting distance to Columbia, MD, and not eligible for a fully remote schedule
• As a healthcare and science research company, Next Phase embraces the recommendations from the CDC regarding vaccines for highly infectious diseases. Unless qualified for a religious or medical exemption, employees are required to be vaccinated against COVID-19.
• We offer a competitive salary, a comprehensive benefits package, and professional growth and development opportunities. If you meet the above requirements and are looking for a challenging and rewarding career opportunity, please submit your application for consideration.
• The pay range for this job level is a general guideline only, not a compensation or salary guarantee. Additional factors considered in extending an offer include (but are not limited to) the job's responsibilities, education, experience, knowledge, skills, abilities, internal equity, alignment with market data, applicable bargaining agreement (if any), or other laws.

Salary Range:

• $90,000 - $120,000

Salary is commensurate with experience and qualifications. This range reflects a broad spectrum of potential candidates, with salary offers based on skills, experience, and expertise in the field.

ABOUT NEXT PHASE SOLUTIONS AND SERVICES, INC.

Innovation. It’s What Defines Us.

Next Phase Solutions and Services, Inc. provides insights and solutions for healthcare, engineering, and science research. Next Phase commits to creating an environment where our employees achieve their full potential, increase productivity, and expand their professional and personal horizons. We look for bright, innovative people who achieve results, understand the importance of being productive and supportive team members, and prioritize customer satisfaction. Next Phase leadership is looking for new leaders, scientific and technical subject matter experts, and technically savvy people interested in putting forth the effort and commitment needed to grow our company.

Will you join us to share in the success?

Benefits

Benefits include, but are not limited to:

HEALTH AND WELLNESS BENEFITS

• Choose from three medical healthcare plans.
• Dental and Vision Insurance plans.
• Enjoy a Flexible Spending Account (FSA) and Health Savings Account (HSA), and a company-sponsored Wellness Program.

PERSONAL INSURANCE BENEFITS

• Next Phase offers life insurance, accidental death, and dismemberment (AD&D) insurance, as well as short-term and long-term disability insurance, all of which are paid for by the company.

PAID LEAVE

• Employees receive competitive paid time off, including 11 holidays and maternity leave for recovering mothers.

RETIREMENT

• Next Phase contributes 5% to a 401K plan without requiring employee contributions.

PROFESSIONAL DEVELOPMENT

• Employees can be reimbursed for professional development expenses such as classes, books, technical certification/testing fees, professional dues/subscriptions, and professional licenses required for their position.

PET INSURANCE

• You have two options to ensure the happiness and health of your pets.

COMPETITIVE BONUS PROGRAM

• At Next Phase, we believe in sharing our success with the employees who make it happen!

Next Phase Solutions and Services, Inc. provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

"EOE, including disability/vets"

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KNOW YOUR RIGHTS: WORKPLACE DISCRIMINATION IS ILLEGAL

FAMILY AND MEDICAL LEAVE ACT (FMLA)

PAY TRANSPARENCY

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NEED ASSISTANCE?

If you have a disability requiring assistance with the electronic submission process, please contact us at [email protected].