Event Coordinator (Local, On-call)

Are you a seasoned events professional who is excited about healthcare events? Are you a highly organized individual with strong attention to detail?

Ripple Effect is looking for an Event Coordinator with three years of professional experience to support our client’s mission. This role will work closely with the events team within the Communications Department, providing pre- and post-conference support including logistics, marketing, purchasing, A/V, facilities, and scheduling for virtual, hybrid, and in-person events. 

If this position sounds of interest, there’s a place for you here at Ripple Effect! We are a diverse, progressive, and engaging work environment. We offer a multitude of incentives and flexible work options that work for you and your lifestyle. 

General Information 

• Job Code:  ADF-CP-02
• Location: Ripple Effect Headquarters – Rockville, MD
• Employee Type: Part time OnCall
  (Ask our recruiters about flexible work arrangements) 
• Telework: Partial
• Clearance:  None
• Number of Openings: 2
• Salary Range: $25.99 - $28.14 per hour (how we pay and promote) 

Responsibilities 

• Support the preparation of conference materials such as agendas, briefing materials, PowerPoints, travel, hotel information, etc.
• Prepare post-event reports including event summaries, key insights and take-aways, and event metrics.
• Create and support event timelines to ensure clients’ needs are met.
• Manage technical aspects of all events.
• Support registration process and registration tracking.
• Research, coordinate, and communicate with vendors.
• Develop comprehensive meeting minutes and notes and develop meeting summaries and post-event reports.
• Ability to collect, analyze, and derive insights from data generated during events.
• May perform other job duties as assigned.

Requirements

Minimum Education and Experience 

• High School Diploma
• 3 years of relevant professional experience

Basic Requirements 

• Ability to administer event platform software successfully (Zoom, Cvent, etc.).
• Able and willing to report to our Headquarters office (located in Rockville, MD) or to client sites on an as-needed basis for events and meetings.
• Experience supporting and coordinating small- and large-scale events.
• Experience designing and preparing agendas, run-of-shows, and other meeting materials.
• Experience creating and adhering to event task lists/punch-lists.
• Ability to prepare high quality, client-ready meeting materials.
• Experience with speaker correspondence and tracking.
• Experience setting up and running virtual, hybrid, and in-person events.
• Experience administering event platform software successfully in hybrid and virtual environments.
• Excellent written and oral communication skills.
• Proficient in Microsoft Word and Excel.
• Experience researching and selecting vendors.
• Possess strong organizational skills, with high efficiency and attention to detail.
• Ability to be responsive, utilize critical-thinking, and exceptionally manage time and tasks. 

To be successful at Ripple Effect, you must be able to pay attention to details, clearly communicate, work independently, and have an eagerness to learn. Learn more about what it takes to become a Rippler here. 

Skills That Set You Apart 

• Strong technical experience with event platforms and production, including building out virtual event and registration platforms (e.g., Zoom, Cvent).
• Bachelor's Degree (may substitute as years of experience).
• Experience managing concurrent events.
• Demonstrates creative and innovative ways to plan and execute events.
• Experience using Microsoft Planner and/or Microsoft Project to create event punch lists and track event tasks.
• Skilled at implementing event engagement tools (i.e., Q&A, polling, and event apps).
• Experience coordinating attendee travel, reimbursement, and honorarium.
• Experience analyzing event metrics and data.
• Experience supporting and coordinating small- and large-scale event for government clients.
• Possession of CGMP certification

If you don’t have all of the skills above, don’t be discouraged—no resume paints a complete picture of a person. There’s a good chance you’re more wonderful than you think, so please apply! 

About Ripple Effect 

Ripple Effect is an award-winning women-owned small business providing professional consulting and exceptional talent for federal, private, and non-profit clients. We deliver multi-disciplinary solutions across communications & outreach, research & evaluation, policy & program management, digital transformation, and strategic staffing solutions with a focus on science, research, and healthcare domains. 

Hiring Process | Life at Ripple |COVID Response | DEI 

Benefits

Ripple Effect rewards our employees for their contributions to our mission in many ways, from competitive pay and exceptional benefits to a range of work/life programs based on your employment classification and personalized preferences. 

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Ripple Effect is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, political affiliation, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation during the hiring process, please let us know by contacting our HR department at [email protected] or your recruiter. Eligibility for employment will be verified using E-verify.