Part-Time Exhibits Specialist

The Exhibits Specialist will provide support on multiple levels within the Exhibits team such as documenting, planning, sourcing, maintaining, and managing Exhibits projects.

Essential Job Duties

• Assist with executing all Exhibits Support processes including but not limited to:
• Ancillary order placement, documentation, and tracking
• Management order updating
• Creation of management orders with only standards and limited project scope
• Conduct OLP, OE, and spreadsheet audits
• Assist with general Exhibits email inquiries and shared email box management
• Process standard non-graphic accessories orders as needed
• Pull reports as required from sources including but not limited to, Salesforce, OLP, and OE
• Assist with recap of expenses and expense reporting
• Target/Marketing email blasts for standard Exhibits items
• Spreadsheet data organization and show updates
• Salesforce data management and entry
• Assist with capturing meeting notes and providing recaps
• Knowledge and ability to assist Exhibits Coordinators, Administrators, and Solutions Managers when needed, based on schedule and workload
• All other duties as assigned

Requirements

• Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork

• Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company

• Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service program
• 2-4 years of administrative support experience
• Excellent verbal and written communication skills
• Detail-oriented with the ability to organize tasks and meet deadlines
• Capable of working well as part of a team and independently
• Proficient in Microsoft Office Suite; knowledge of Salesforce a plus
• High School Diploma or equivalent

Shepard is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, age, color, sex, gender identity, sexual orientation, non-disqualifying physical or mental disability, veteran status, or other non-merit factor. All employment decisions are made based on business needs, job requirements, individual qualifications, and merit.