Administrative Assistant/Executive Support

Cain Hibbard & Myers, a fast-paced, dynamic law firm, is seeking a driven, energetic, Administrative Assistant/Executive Support to join our busy business and banking/real estate department in our Pittsfield, Massachusetts location.

Our business and banking/real estate department provides an interesting, wide-range of legal services to individuals and businesses that include, among other services, residential and commercial real estate acquisitions, sales and refinancing transactions involving business purchases, sales and mergers, commercial and construction financings, formation and maintenance of corporations and limited liability companies, real estate and equipment leasing and contract preparation, review and negotiation, as well as probate services, including estate planning and estate and trust administration services.

The position’s duties and responsibilities include the following:

• Document preparation and editing and completion of forms
• Creation, organization and maintenance of paper and electronic files
• Communication with clients, other law firm staff and attorneys, city/town hall and court officials and others by telephone, email and mail
• Management of attorney calendars, scheduling of meetings and docketing of deadlines
• Participation in security training and education and strict observation of confidentiality requirements
• Collaboration with peers to ensure responsiveness to clients and attainment of high quality service to our clients.
• Participation in staff, department and firm meetings and contribution to departmental initiatives to advance client support goals.

We are looking for an Administrative Assistant/Executive Support for our real estate and land use team. You'll work on interesting and challenging projects that make a real difference for our firm and our clients. And you'll be part of a firm that values your work and gives you lots of pathways to learn, thrive, and follow your passion. Explore our full-time opportunities for new college graduates as well as for those with more work experience.

Hourly Rate: $20-$24 (43,000 - 46,000 yearly income)

Requirements

• Applicants should possess the following skills and attributes:
• Strong computer skills including proficiency with Microsoft Office (Word, Outlook, Excel and Power Point)
• The willingness to work as part of a team in a deadline-driven environment and the ability to work independently when necessary
• The ability to follow through on tasks to successful completion
• Excellent interpersonal and communication skills
• Strong organizational skills with the ability to multitask
• Excellent attention to detail
• The ability to be discreet and observe the strictest standards of confidentiality

Benefits

We offer competitive salary, a strong benefit package, education and training, and an enjoyable, supportive team environment.

We provide our employees with a comprehensive and competitive benefit package that includes health insurance, annual leave (including vacation, sick and personal days and holidays), long-term disability insurance, term life insurance, a profit sharing plan, a 401(k) savings plan, and flexible medical spending and dependent care plans. The firm’s partners review the benefit package annually and all benefits are subject to change.

For attorneys, benefits also include the cost of professional dues, malpractice insurance and continuing legal education.

Please submit your cover letter and resume to Jeneen Poplaski, Director of Administration, Cain Hibbard & Myers PC, 66 West Street, Pittsfield, MA 01201.