Academic Operations Specialist

BelovED Academy Charter School is hiring an Academic Operations Specialist to work at the High School. This is for 2024-2025 School Year.

OUR SCHOOL

BelovED Charter School is a dynamic and successful charter school that truly supports its teachers and staff. We serve a mix of students that are among the most diverse in America while enjoying the cultural vibrance of Jersey City, Hoboken and New York City. Our staff is a dedicated group of individuals passionate about closing the achievement gap and providing a quality educational program. 

Position Overview

Reports to: Managing Director

Works Closely with:  HS Deans 

Manages:  Office Manager

Team Management

• Oversee Office Manager and OM responsibilities in consultation with Academic Dean
• Assists in building a joyful and inclusive school culture
• Manages relationships with outside vendors, helps address general office and administrative needs
• Willing to offer support and receive constructive feedback from colleagues in order to create a professional working atmosphere that is conducive to change and improvement

Facilities (Aesthetics and Safety)

• Performs periodic walkthroughs to ensure building is neat, orderly, and creating a positive school culture
• Ensures that building repairs/tickets are completed in a timely manner through collaboration with DOO
• Collaborates with DOO to perform periodic safety inspections and drills

Test Management

• Coordinates the operational logistics of (interim and standardized) student test administration, including the distribution and collection of test materials, schedules, meals, etc.
• Maintain an inventory of test materials and ensure that teachers and students have the necessary supplies and equipment (e.g., Chromebooks, document cameras and recording equipment) for major test events
• Schedule and oversee test makeup sessions for missed exams

Student Information Systems Management

• Works in consultation with Data Coordinator to manage student information system to generate report cards and progress reports
• Works in consultation with Data Coordinator to confirm student data, including class rosters, is accurate in the Student Information System (PowerSchool)
• Manage teacher training in how to use school systems and instructional software
• Ensure that classroom software and technology aligns with administrative objectives
• Liaison with Information Technology staff to troubleshoot information system issues

Scheduling and Daily Systems

• Evaluate and, when needed, develop operational systems that will increase efficiency and be implemented with fidelity by the school community
• Works with school leadership to manage the daily school schedule and calendar.
• Manages school wide add/drop period and new student enrollment
• Establish and implement robust processes and systems to continue and improve building efficiencies and daily operations
• Accurately input schedules into the school information system
• Coordinate substitute teacher assignments to ensure classes are covered when teachers are absent
• Coordinate longer-term coverage when openings develop, such as when teachers go on leave

Communication

• Create and collect content for Instagram and school website
• Manages school wide communication to families
• Creates content for monthly school wide newsletter

Liaison with the Departments of Administration and Operations 

• Communicate academy needs to other areas such as food services, custodians, and security. Follow-up and track completion of requests. Communicate back to teachers. 

Special Events & Clubs

• Plan any special events initiated by teachers or student clubs/organizations/student government
• Coordinate Field Trips with transportation, food services, principal, permission slips, and business office
• Plan and execute all senior events: Prom, Graduation, Senior Lunch, Senior Trip, etc.

Data Analysis

In consultation with the Academic Dean, manage a Bi-weekly data dashboard that includes behavior, attendance, and academic progress data.

• Identify key data points to track
• Create tracker system for these data points if none exists
• Run reports
• Track longitudinal data
• Package information for distribution to staff and school leadership/board

Onboarding

• Works with Registrar to manage student onboarding process including communication to families
• Assist with new employee orientation, focusing on account setup, ID badge distribution, and provision of orientation materials

Ordering

• Manages ordering process for the High School to ensure timely reception of materials
• Manages inventory for all new supplies 
• Processes ordering to ensure compliance with business office standards

Base Salary: $70,000-$85,000

Requirements

Qualifications

Making day-to-day academic operations as effective and efficient as possible is critical to overall school effectiveness and student learning.  It is accordingly important that a candidate:

• 3+ years of experience working in a school;
• Bachelor’s Degree (or higher) from an accredited university or college;
• Be a highly motivated and resourceful individual who works well with others and is equally happy being supervised; supervising others and working collaboratively as part of a team;
• Possesses extremely strong verbal and written communication skills;
• Be a quick learner when working with specialized data management and application systems;
• Be proficient in Google Docs, Microsoft Excel, and other office programs;
• Be someone with an attention to detail who without prodding reviews their work to catch and correct errors.

Benefits

Charter schools ARE public schools.  Our teachers are part of the New Jersey Teachers’ Pension and Annuity Fund (TPAF), same as teachers at traditional public schools, and can transfer their pension credits from a traditional public school to our school and vice versa.  Additional benefits include:

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development

Location: Beloved Community Charter School High School (531 Grand Street, Jersey City)

Hours: 6:45am - 3:15pm

Reports to: Managing Director

Works Closely With: HS Deans

As an equal opportunity employer, Empowerment Academy hires without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, or disability.