Office Administrator

HealingUS Centers is currently seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and providing support to our staff and clients.

Your responsibilities will include:

• Managing office operations, including maintaining supplies, coordinating appointments, and managing incoming and outgoing mail
• Assisting with administrative tasks such as data entry, filing, and document preparation
• Book, coordinate, and prepare rooms for consultations and meetings, and maintain calendars
• Answering phone calls and responding to inquiries in a professional and courteous manner
• Greeting and assisting clients and visitors
• Keep waiting areas and front offices clean and presentable
• Coordinating meetings and events
• Perform receptionist, clerical and administrative duties as required
• Contributing to a positive and collaborative team environment
• Support to the Behavioral Health Services department
• Greet all clients in a friendly and professional manner
• Handle check-in procedures and client
• Handle confidential information, including client records, with a high degree of integrity and adhering to all HIPAA and confidentiality policies and practices
• Participate in all mandatory trainings and attend in-service training as required
• Assist with administrative reviews and audits as necessary
• Other duties as assigned

The ideal candidate will have excellent organizational and multitasking skills, strong attention to detail, and the ability to work independently as well as part of a team. Previous experience in an office administration role is preferred.

Requirements

Requirements:

• High school diploma or equivalent (required)
• Previous experience in office administration or a related field (preferred)
• Excellent organizational and multitasking skills
• Strong attention to detail
• Proficiency in Google Suite
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance