Office Manager (US)

The Office Manager will be responsible to maintain efficiency within the office by establishing best practices to ensure collaborative environment, help foster a positive work and culture environment while responding to inquiries of both internal and external customers.  Office manager will support the needs of the entire office and company by executing a wide range of duties related to day-to-day activities.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the role are detailed below, but not limited to the following:

•  Answering calls and diverting them to relevant person in the company.
• Welcome visitors/customers & staff visiting
• Handle queries immediately and efficiently
• Produce reports, communication and presentations as required
• Organize company events and celebrations
• Participate in creating and altering office policies and procedure for improved workflow
• Oversee overall office administration and be the main point of contact for all office related activities
• Manage day-to-day office operations, equipment, office reception, ordering of offices supplies, distribution services, report and coordinate facilities maintenance, and general office management
• Manage relationships with vendors and service providers for office environment equipment and services
• Plan, direct, and manage activities related to all inbound and outbound couriers, distribution, warehouse, and delivery operations
• Organize, track and report on incoming and outgoing packages and mail
• Responsible for processing invoices, purchase orders and vendor set up
• Assist in organizing meetings and or plant tours
• Update and communicate workplace safety plans as per local requirements in collaboration with HR
• Main contact for any government regulations as it relates to but not limited to, employee health and wellness, office standards and ergonomics
• Support and lead other tasks/projects as required on regular basis
• Other miscellaneous duties and projects as assigned.

Requirements

MINIMUM QUALIFICATIONS

Education/Experience

• Post-secondary education related to administration, business, accounting, or equivalent experience
• Minimum 3 years’ experience managing an office or the business operations for a team  
• Experience managing multiple projects, prioritize workload, and pivot quickly based on changing priorities

Technical Skills/Competence

• Strong organizational skills with ability to handle multiple tasks simultaneously
• Strong attention to detail and organization skills
• Excellent teamwork skills
• Ability to work well independently as well as with others, self-starter and resourceful
• Interpersonal skills that inspire commitment and teamwork
• Effective written and verbal communication skills, including the ability to speak with all levels of the organization

Benefits

We offer a full and competitive benefits package including:

• Profit Sharing
• Health and dental
• Education assistance program