Assistant to the Office of Academic Affairs

Founded by the Sisters of Charity of New York, the University of Mount Saint Vincent is an academically excellent, authentically inclusive, Catholic and ecumenical liberal arts University. The University combines a strong core curriculum with a full array of majors in the liberal arts and, within the tradition of liberal education, selected professional fields of study.

At Mount Saint Vincent, a student’s education extends beyond knowledge, skills, and preparation for work. We seek the development of the whole person. In the spirit of Vincent de Paul and Elizabeth Ann Seton, we foster an understanding of our common humanity, a commitment to human dignity, and a full appreciation of our obligations to each other.

Through its School of Professional and Continuing Studies, the University extends its primary undergraduate mission by offering high quality graduate studies in business, education and nursing and an array of undergraduate and certificate programs serving non-traditional students.

The Assistant to the Office for Academic Affairs provides administrative support to the Provost and Dean of the University. This is a full-time, exempt, salary position. This position is required to work onsite on our campus located in the Riverdale section of The Bronx, NY.

Duties include:

• Provide general administrative support to the Academic Affairs department
• Deliver exceptional customer service to students, faculty, and staff, addressing inquiries and resolving issues promptly
• Assist the Provost and Dean with special projects and initiatives
• Compile and organize materials for the Board, supporting the President’s office
• Prepare contracts for adjunct faculty and manage related spreadsheets
• Notify students about their academic review status and academic standing
• Compile stipend information at the end of each semester
• Update the academic catalog and maintain the website content
• Manage multiple phone lines and schedule meetings for the Provost and the Dean
• Collaborate with colleagues to ensure smooth office operations
• Maintain organized and accurate records
• Coordinating and managing projects as required
• Other duties as assigned

Requirements

• At least two years of administrative assistance experience, preferably in higher education.
• Strong customer service skills with the ability to effectively communicate and resolve issues.
• Proficiency in Microsoft Word, Excel, and Outlook
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Associate Degree required; Bachelor's degree preferred.

Benefits

The annual salary for this role is $62,400

• PTO days - Vacation and Sick Time
• Medical, dental, vision insurance
• Flexible Spending Account (FSA)
• Enhanced Short Term Disability Insurance
• 100% employer sponsored Long Term Disability
• Voluntary Life Insurance
• Commuter Benefits
• Contribution in a 403(b) Retirement Plan
• Employee Assistance Program

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