Executive Assistant with Data Collection Expertise

The Rallye Motor Company is a premier destination for high-end automotive experiences, providing unparalleled service and a curated selection of luxury vehicles. As a leader in both the region and the country, we are seeking a highly skilled and experienced Executive Assistant with Data Collection Expertise to join our dynamic team and support our executive leadership.

The Executive Assistant with Data Collection Expertise will play a pivotal role in ensuring the smooth functioning of the executive office at The Rallye Motor Company. The ideal candidate will have a proven track record assistant supporting multiple C-Level executives, exceptional organizational abilities, and advanced data analysis and spreadsheet skills. This role demands a high level of discretion, efficiency, and the ability to thrive in a fast-paced, multi-store, luxury automotive dealership environment.

Pay Range: $65,000 - $85,800

Responsibilities:

Business Analysis: 

• Gather and aggregate data to identify trends and insights that inform business strategies.
• Assist in the development of business reports and performance metrics.
• Collaborate with departments to streamline processes and improve efficiency.
• Participate in meetings, documenting discussions and follow-up actions.
• Utilize advanced spreadsheet skills to analyze and present data for executive decision-making.

Administrative Support:

• Manage executive calendars, appointments, and travel arrangements.
• Perform minor accounting duties, such as expense reports, event budget tracking, etc.
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Prepare meeting agendas and minutes, ensuring follow-up on action items.
• Support executives in various projects, coordinating tasks and timelines.
• Conduct research and compile information to assist with strategic initiatives.
• Assist in planning and coordinating corporate events, client meetings, and special projects.

Communication and Collaboration:

• Act as a primary point of contact between executives and internal/external stakeholders, facilitating effective communication across departments.
• Draft, proofread, and edit correspondence and reports for executives.
• Support training and onboarding processes for new team members.

Requirements

• Experience: Minimum of 1 year of experience as a Business Analyst, Executive Assistant or Personal Assistant preferably in a luxury automotive or high-end retail environment 
• Education: BA degree in Finance, Business Management, or related field, or, in lieu of the degree, 5 years of relevant work experience may be considered.
• Advanced proficiency in Microsoft Office Suite and/or Google Workplace (formerly G-Suite), for creating and editing spreadsheets, PowerPoint presentations, etc. 
• Windows Computer knowledge, Apple device knowledge. 
• Strong verbal and written communication skills, with the ability to communicate at different levels of the organization.
• Excellent analytical, organizational, and problem-solving skills.
• Ability to maintain confidentiality and exercise discretion.

Preferred Requirements

• Familiarity with project management software (e.g., Asana, Trello) is a plus.
• Experience with data analysis tools (e.g., SQL, Tableau) is an advantage.
• Knowledge of business process improvement methodologies (e.g., Lean, Six Sigma) is desirable.
• Valid driver’s license

Benefits

• Great benefits package including medical, dental and vision coverage for employee & family!
• Company paid life insurance and optional additional coverage.
• Voluntary short term and long term disability available.
• Additional voluntary benefits including Aflac and LegalShield!
• Paid time off!
• Paid holidays!
• 401K plan.
• Employee Assistance Program.
• Employee discounts on luxury automotive products and services