Legal Operations Specialist

This role has a hybrid work arrangement (1-2 days a week in our NYC office). That said, we value flexibility and if you have a different preference, please do not let that deter you from applying – let’s talk about it!

Applicants must be authorized to work for any employer in the United States or Canada. We are unable to sponsor or take over sponsorship of any employment-based visas at this time.

Energy storage is the key to unlocking a future where our world is powered by renewable resources. At Convergent Energy and Power, our mission is to make the electrical grid cleaner, more reliable, and less expensive by leveraging state-of-the-art energy storage and distributed generation technologies.

The Legal Operations Specialist will be a key member of Convergent’s in-house legal team, supporting the delivery of quality legal services. They will provide overall support to the legal team, including drafting legal documents and managing reports and communications. Additionally, the specialist will be responsible for managing subsidiaries, ensuring compliance, policies and procedures relating to OFAC, EAR, FCPA, AML, and Antitrust regulations, and providing corporate secretarial support. The specialist will have the opportunity to shape the legal team's processes, procedures, and objectives.

What You’ll Do

• Lead the management of our subsidiaries; coordinate with and field questions and requests from internal teams and external service providers; prepare and file corporate documentation, including articles of incorporation, bylaws and operating agreements, board and shareholder minutes, resolutions, consents, EIN and statutory filings or certifications; manage the database of records and corporation information for all subsidiaries; and engage and direct the work of corporate agents and outside subsidiary management vendors.
• Ensures compliance with federal, state and local rules and regulations related to corporate compliance, policies and procedures, including but not limited to the Office of Foreign Assets Control (OFAC), Export Administration Regulations (EAR), Foreign Corrupt Practice Act (FCPA), Anti-Money Laundering (AML), and Antitrust regulations, corporate governance, and subsidiary management, including preparing and submitting regulatory filings, annual reports, maintaining entity management database for officers and directors, corporate structure charts, and obtaining certificates of status from various jurisdictions, and other governance documents.
• Manage team reports and communications containing key information.
• Manage recordings and filings; utilize eFiling platforms and/or county filing systems.
• Prepare and draft legal documents and correspondence. 
• Support the legal team in the drafting and maintenance of standard documents/templates.
• Act as signature coordinator for execution of documents, manage the sign-off approval and archivers for contract repository.
• Checks availability and reserves corporate name. Drafts and files qualification papers and take other action required for qualification under state law and to qualify domestic corporation in foreign jurisdictions. Drafts and files with state authority’s various documents, including; Annual reports; Amendments to qualification papers or charter documents; Withdrawal papers. Obtains existence and good standing information from various states.
• Assist with the preparation of document requests in support of RFPs the business participates in.
• Assist with counterparty and service provider risk assessments, including KYC/AML/Sanctions due diligence checks
• Compile and prepare information for presentations using MS Office Suite software, including but not limited to, charts, correspondence, reports, tables & analyses, presentations.
• Support transactional work by drafting and maintaining closing checklists.
• Provide administrative support related to legal work and legal team operations. 
• Conduct legal and business research as required and other duties as assigned.

Requirements

Required Qualifications

• Licensed Notary Public. 
• Have 3-5 years of legal operations or paralegal experience in a premier law firm and/or in-house legal department.  
• Ability to actively engage and communicate with the legal team and individuals from other Convergent teams and outside organizations which may involve obtaining or providing information or data on matters of importance to the function of the legal department or which may be of sensitive nature. 
• Highly organized, with strong initiative, and an ability to prioritize, execute, and manage multiple tasks, with sometimes conflicting priorities in a fast-paced and demanding environment with minimal direction or supervision. 
• Discipline in creating and maintaining internal processes and procedures for good corporate housekeeping. 

• Exercises discretion and judgment in handling of confidential material and information; always maintains a high level of confidentiality. 
• Conducts research applicable to project assignment, gathers and complies data, interprets and analyzes data, including creating written recommendations and reports with research findings.  
• Able to work independently or collaboratively with a group of people and act as a change agent to advance initiatives. 
• Ability to effectively collaborate with others, and act as a liaison to stakeholders/business partners.  
• Cultivates relationships across the organization. 

• Superior interpersonal skills to communicate with outside counsel, business partners, key stakeholders, including People Ops, Accounting, Development and C-Suite members. 
• Maintains a current level of knowledge in assigned areas of expertise specific to assigned projects. 
• Demonstrated Excel skills such as formatting, creating formulas, working with foreign currencies, data filters, conditional formatting, pivot tables. 
• Ability to manage and maintain system programs and applications (internal or external systems). 

Preferred Qualifications

• Licensed New York State Notary OR required to obtain within 90 days of employment.
• Bachelor’s Degree strongly preferred. 
• Have a broad understanding of corporate governance and compliance, entity formation and management. 
• Proficient with standard document creation and business communication software, such as Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Visio), Adobe, Zoom. 
• Familiarity with CSC Navigator, FERC Online, Ironclad, ClickUp, SimpleLegal, and other related software systems. 

• Help shape the legal team’s processes, procedures, and objectives. 

Benefits

We're dedicated to fostering a welcoming and inclusive culture that prioritizes the safety and well-being of all our clean energy professionals. We embrace and learn from our diverse backgrounds, encouraging open dialogue and growth. Through resources like our active Employee Resource Groups, DEI Working Group, and comprehensive training and workshops, we're continuing to build a supportive community that celebrates the convergence of our identities.

Our priority is to ensure that every team member feels valued and supported to have a healthy balance between work life and personal life. We believe a full life outside of the office makes for a happier, healthier team. We support that by offering robust benefits such as but not limited to, the following:

• Medical, Dental, and Vision insurance
• Vacation, Sick, and Volunteer days
• 401K with an employer safe harbor match
• Special Vendor Discounts on programs for:
• Fertility, Surrogacy, and Adoption
• Global Travel Assistance
• Pet Care
• Fitness Programs
• Alternative Medicine
• Identity theft and fraud prevention

Base Salary Range: $90,000- $110,000; Salary Commensurate with Qualifications and Experience.

We encourage people from minority or marginalized groups to apply. If you don’t meet 100% of the above qualifications, but see yourself contributing, please submit an application.

Convergent is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, height, weight, or any other characteristic protected by applicable laws, regulations, and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements in the country where we operate. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected]