On-Site Assistant Property Manager

The Assistant Property Manager is responsible for managing the daily operations of the Management Office for Fifteen Central Park West Condominium. The Assistant Property Manager will ensure the Management Office is always clean and well stocked. In addition, the Assistant Property Manager will act as a liaison between Management and owners in relation to unit alterations, vendor insurance, as well as any other needs that may come up.

Essential Duties and Responsibilities: 

• Ensure that all [email protected] emails are responded to by the appropriate person and forwarded when needed.

• Responsible for ordering office and break room supplies.
• Respond to general resident questions related to accounting, unit alterations, and insurance.
• Work with Resident Services Manager on coordinating all moves and deliveries and schedule within BuildingLink
• Complete weekly and monthly walkthroughs of all unit alterations (cosmetic and full) with Resident Manager and Property Manager.
• Assist in preparation and distribution of agendas, notices, reports, and other documents required for monthly board and annual meetings. Take minutes of the Board meetings.
• Maintain and update Resident files.
• Monitor and log all Vendor Insurance forms (COI).
• Receive mail and distribute it to the appropriate parties.
• Process all invoices with Avid Payables and checks for Accounts receivables.
• Process Cash Postings and recurring charges.
• Update Maintenance Requests for Engineering as needed.
• Assist with the monthly expense reports.
• Prepare and monitor non-compliance letters, hearing, and decision notices.
• Assist the Resident Manager with weekly staff schedule making and payroll processing.
• Oversee special projects as needed.

Requirements

Core Competencies:

• Knowledge of budget and finance.
• Ability to read, understand and follow vendor contracts.
• Ability to work independently and manage priorities
• Interface with homeowners, vendors, Board Members, Managers, and co-workers.
• Initiative: ability to think, work and make independent decisions based on sound judgment.
• Demonstrates high level of proficiency in PC technology, and all MS Office applications.
• Excellent written and verbal skills.
• Excellent time management, supervisory, organizational and follow-up skills.
• Must be comfortable working in a fast-paced environment where continuous improvement is expected

Education and/ or Experience: 

• Bachelor’s Degree preferred or industry relevant post-high school level education. 
• Previous hospitality, hotel, events planning, customer service experiences preferred.

Benefits

We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan.

Paid Time and Holidays Off

We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year.

Equal Opportunity Employer

Brown Harris Stevens Residential Management believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Management provides Reasonable Accommodation to candidates with Disabilities.

Job Salary: $70,000 - $80,000