Project Coordinator

Eaglestone is the premier infrastructure services provider in the Northeast with end-to-end solutions across engineering, implementation, fabrication, design/build, retrofit and service/maintenance. Eaglestone has best-in-class construction and service capabilities of Mechanical, Electrical, Plumbing, Fire Protection, Solar and Energy Services. Eaglestone also has the region’s largest pre-fabrication shops serving projects in the 5 boroughs of NYC.

Eaglestone was formed in 2019 as a holding company by its Private Equity sponsor Aterian Investment Partners and includes leading family/founder businesses with long-standing 50+ year reputation in their respective disciplines under the PJ Mechanical, Pace Companies, Commonwealth Electrical Technologies, and Solar Energy Systems banners. The company provides construction and service to leading customers in thousands of end client facilities along with the majority of the iconic buildings in New York City.

We are searching for a Project Coordinator for The Pace Company.

Mission: To support and enable Eaglestone-affiliated companies to reach new heights of profitable growth more quickly as the best-in-class partners for their clients.

Vision: To see our growing family of affiliated companies become the region’s premier contractors, known for delivering exceptional service, attracting others to join us, and collectively doing good for those around us.

www.eaglestoneny.com

Title: Project Coordinator

Location: New York City

Reporting Manager: VP of Finance

Position Scope:

This position works closely with the Business Unit operations and finance team to ensure that the projects are set up and supported correctly and financials are entered timely and accurately. This position aligns closely with a multitude of Project Managers. This role is intended to have limited to no time on the Project site.

What will you be doing?

A key member of the Business Unit project and team, the Project Coordinator tasks & responsibilities will include:

• Project Administration
• Regular tracking of Changes Orders and entering approved Change Orders (additive to Contract Value) and associated budget revisions (Cost of Complete) in Vista.
• Monitor and work with the Project Manager to gain approval for outstanding/unapproved Chage Orders
• Track project cashflow to and review over/under billing at the project level and work with Project Managers to optimize our position
• Attend monthly WIP Meetings and utilize live data in Vista to ask questions and gain clarity. Make sure monthly cost to complete data is secured from the Project Managers and inputted into Vista
• Receive and assure fully executed customer contracts prior to job setup in Vista
• Certified payroll and OCIP reporting
• Billing & Collections
• Work with customer to manage open receivables
• Subcontract & Vendor Management
• Manage the administration and issuance of subcontracts
• Match AR receipt to subcontractor invoices

What will you bring to the job?

• Analytical to use financial information to seek opportunities to drive enhancements to the business.
• Working knowledge of basic accounting functions (AP, Percentage of Completion method) and ability to coordinate with multiple internal departments.
• Resourcefulness and problem solving
• Ability to operate in a matrixed environment
• Intermediate to advanced computer literacy and proficiency in various software packages to include ERP systems
• Minimum of two years related experience
• Associate degree required, including course in accounting/business. BA/BS degree preferred
• Financial acumen
• Ability to maintain a culture that is based on teamwork, respect and integrity
• Follows policies, processes and procedures
• Next level promotional opportunities include careers in Accounting and Project Management

Requirements

What will you bring to the job?

• Analytical to use financial information to seek opportunities to drive enhancements to the business.

• Working knowledge of basic accounting functions (AP, Percentage of Completion method) and ability to coordinate with multiple internal departments.

• Resourcefulness and problem solving

• Ability to operate in a matrixed environment

• Intermediate to advanced computer literacy and proficiency in various software packages to include ERP systems

• Minimum of two years related experience

• Associate degree required, including course in accounting/business. BA/BS degree preferred

• Financial acumen

• Ability to maintain a culture that is based on teamwork, respect and integrity

• Follows policies, processes and procedures

• Next level promotional opportunities include careers in Accounting and Project Management

Benefits

We offer a competitive compensation package and exceptional benefits designed to enhance our employees’ lives and demonstrate our appreciation for their contributions. Eaglestone provides:

• Comprehensive medical coverage, with substantial support for employee and family plans.
• Fully covered dental and vision insurance
• Company paid basic life insurance and long-term disability insurance
• A 401(k) plan with a 50% employer match
• Hybrid work schedule
• Paid Time Off
• Attractive referral bonuses
• Payday every Wednesday

Eaglestone is committed to creating a diverse and welcoming environment and is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, age, disability, or veteran status.