Senior Accounts Payable Coordinator

Pace is a leading international art gallery representing some of the most influential artists and estates of the 20th and 21st centuries, founded by Arne Glimcher in 1960. Holding decades-long relationships with Alexander Calder, Jean Dubuffet, Agnes Martin, Louise Nevelson, and Mark Rothko, Pace has a unique history that can be traced to its early support of artists central to the Abstract Expressionist and Light and Space movements. Now in its seventh decade, under the leadership of CEO Marc Glimcher and President Samanthe Rubell, the gallery continues to nurture its longstanding relationships with its legacy artists and estates while also making an investment in the careers of contemporary artists, including Torkwase Dyson, Loie Hollowell, Robert Nava, Adam Pendleton, and Marina Perez Simão. Pace advances its mission to support its artists and share their visionary work with audiences and collectors around the world through its exhibitions of both 20th century and contemporary art and scholarly projects from its imprint Pace Publishing. Today, the gallery has eight locations globally, including New York, Los Angeles, London, Geneva, Hong Kong, Seoul, and Tokyo. 

Pace Gallery, one of the world’s leading contemporary art galleries, is seeking a Senior Accounts Payable Coordinator to join our finance team. This role is integral in managing the financial operations related to payables, ensuring accuracy, and maintaining relationships with artists, vendors, and suppliers. The ideal candidate is detail-oriented, thrives in a fast-paced creative environment, and has experience handling complex accounts payable processes.

What You’ll Be Doing:

·       Oversee the full-cycle accounts payable process, including invoice coding, approval, and payment processing

·       Maintain Accounts Payable mailbox, follow up with approvers and vendors, assign outstanding mail to the AP team,

coordinate AP related mail sent to the office

·       Reconcile vendor statements and resolve discrepancies in a timely manner

·       Reconcile AP aging on a regular basis, ensuring invoice payment due dates are properly reflected

·       Collaborate with internal stakeholders to ensure proper allocation of expenses and adherence to budget guidelines

·       Maintain relationships with vendors, ensuring timely and accurate payments while managing cash flow

·       Ensure compliance with tax regulations, including sales tax and W-9 forms for vendor setup

·       Coordinate with auditors during annual audits, providing necessary documentation for accounts payable

·       Identify opportunities for process improvements and automation within the AP function to enhance efficiency.

·       Train and mentor junior accounting staff, fostering a collaborative and supportive work environment

In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy. 

Pace Gallery is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.

Requirements

What You’ll Bring:

·       Bachelor’s degree in Accounting, Finance, or related field required

·       Previous experience with spearheading AP initiatives, ability to lead by example

·       3+ years of experience in accounts payable, with at least 1 year in a senior role

·       Proficiency in MS Office and Microsoft Excel

·       Demonstrated experience with high-level accounting softwares, Sage Intaact a plus

·       Strong knowledge of GAAP and accounts payable best practices

·       Excellent organizational and communication skills

·       Ability to work independently and handle multiple tasks in a fast-paced, deadline-driven environment

·       Keen attention to detail and a commitment to accuracy

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan
• Paid Time Off (Vacation, Sick & Public Holidays