1149 - Standardization, Evaluations, & Training Admin

Sigma Defense is seeking a Standardization, Evaluations, & Training Admin to join our team. This role is crucial in ensuring smooth office operations and providing exceptional customer service. The ideal candidate will demonstrate robust administrative capabilities, excellent time management skills, effective organizational abilities, a commitment to continuous learning and a proactive approach to problem-solving.

Equal Opportunity Employer/Veterans/Disabled: Sigma Defense Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Requirements

• 2-4 years of relevant experience.
• Demonstrated expertise in Microsoft Office Suite.
• Proficient understanding of administrative and clerical processes and systems, including word processing, file and record management, form design, as well as various office procedures and terminology.
• In-depth knowledge of the principles and processes related to providing customer and personal services.
• Understanding the implications of new information for both current and future problem-solving and decision-making.
• Experience communicating information to supervisors, colleagues, and subordinates through telephone, written correspondence, email, or face-to-face interactions.
• Experience interacting with individuals beyond the organization, acting as the organization's representative to clients, the public, governmental agencies, and other external entities.
• Meticulous attention to detail and a commitment to fully completing all assigned tasks.
• Willingness to learn new skillsets and be open to trying new concepts.

Education Requirements:

• Some college coursework required, with a focus on evaluations and education in aviation standards preferred.

Personnel Clearance Level:

• Candidate must possess or have the ability to obtain an active, DoD-issued TS/SCI security clearance or higher.
• Clearance may be sponsored for the right candidate.

Essential Job Duties (not all-inclusive):

• Testing: Maintain accountability of testing materials, aircrew currency, and proctoring of exams.
• Update data in PEX, GTIMS, or future Government-mandated equivalent systems, and locally developed computer database systems.
• Collaborate with HARM personnel to refresh the ARMS or any future government-required equivalent systems.
• Collaborate with the training officer to assess and refresh student and permanent party records, folders, and grade books in accordance with relevant AFIs/AFMANs, associated MAJCOM Installation supplements, and locally established guidelines.
• Inform crew members, scheduling personnel, and unit leadership about upcoming and overdue testing, evaluation, and training requirements through email, phone, or in person.
• Perform monthly evaluations of aircrews that are entering their first month of eligibility for assessment.
• Interpret AFIs/AFMANs and provide guidance to personnel assigned to Stan/Eval shops to help track training and readiness status of squadron personnel.
• Trend Data: Generate trend reports from testing and evaluations in the unit.
• Generate the following deliverables:
• AF Form 8, Certificate of Aircrew Qualification.
• Deliver data to the OG/OGV for the 6-month report of the standardization evaluation board (SEB).

Unit Training Responsibilities: 

• Manage certification checklists and prepare for unit leadership.
• Prepare staff meeting PowerPoint slides for bi-weekly meetings.
• Monitor, audit, and review training grade sheets for aircrew.
• Review and sign AF Form 4324 to ensure aircrew qualifications are upheld.
• Prepare briefings for quarterly training review boards.
• Maintain the unit Letter of Certifications.
• Prepare aircrew probation and regression memorandums for leadership.
• Align student training schedules with the Formal Training Unit.
• Coordinate with external agencies to organize regular training sessions for aircrew.
• Support the section leadership in preparing for annual inspections.

Salary Range: $55,000 - $70,000 annually.

Benefits

• Dental and Vision Insurance
• Medical Insurance to Include HSA, FSA, and DFSA Plans
• Life and AD&D coverage
• Employee Assistance Program (EAP)
• 401(k) Plan with Company Matching Contributions
• 160 Hours of Paid Time Off (PTO) with Carry-Over up to 240 hours
• 12 (Floating) Holidays
• Educational Assistance
• Highly Competitive Salary