Executive Administrative Assistant

The Organization

What if K-12 education were designed to help all students develop lives of meaning and purpose? Wayfinder was founded at the Stanford d.school to answer this question. Our goal is to double our impact each year for the coming years. Our vision is to become the preeminent SEL curriculum company in the world — leading the global movement of purpose, meaning, and belonging-based education worldwide. 

What We Value

You’ll be joining a team of incredibly motivated and dedicated staff members committed to living our organization's values. We work collaboratively across teams, and we feel and act like a purpose-driven organization. To the best of our abilities, each person’s role aligns with their own sense of purpose, which feeds into Wayfinder’s larger sense of purpose.

Read this article about our workplace culture in Conscious Company.

We value access, equity, diversity, and belonging, and these values are represented in our product, our team, and our school partners.

Product: We develop our learning tools using human-centered design principles. We work with grade-level experts to ensure our curriculum is developmentally appropriate and engaging at all levels. Every Wayfinder lesson is supported by relevant research, prototyped in classrooms, and vetted by teachers over rounds of feedback and iteration. We use Universal Design for Learning principles to give every student an equal opportunity to succeed.

Team: Our team is composed of people from all different backgrounds and walks of life. We intentionally recruit, hire, and work with people of diverse identities + experiences. We focus on belonging: being connected, accepted, and valued by the people around us. 

School Partners: We intentionally target a wide array of educational partners, from traditional to non-traditional, that work with a range of students from different socioeconomic groups. We’ve taught our curriculum in high-need schools in the Bronx, independent schools in Silicon Valley, and after-school programs in San Antonio.

The Role

We are seeking a skilled Executive Administrative Assistant to deliver efficient administrative support to our CEO and company. This role involves working closely with executives, handling various tasks to streamline their work and communications. As an individual contributor, you will provide personalized assistance, ensuring smooth operations and effective communication.

In this role, you should expect to spend roughly 50% of your time working in an executive assistant capacity to the CEO and roughly 50% of your time supporting the company as a whole with administrative and operational tasks as a (virtual) office administrator. 

We strongly encourage people from traditionally underrepresented populations in tech — such as women, People of Color, People with Disabilities, and LGBTQ+ individuals — to apply!

Responsibilities

• Provide comprehensive administrative support to the CEO, including calendar management, travel coordination, email correspondence and other administrative tasks
• Manage day-to-day office tasks for a virtual team, ensuring efficient workflow and communication
• Handle confidential information with discretion and maintain organized electronic records
• Assist with project management tasks, including tracking deadlines, updating status reports, and ensuring timely completion of deliverables
• Support HR functions such as onboarding new contractors and employees, maintaining employee records, and coordinating training sessions.

Requirements

• 2-3 years of proven experience as an Executive Administrative Assistant, Executive Assistant or in an other administrative position
• Full comprehension of office management systems and procedures
• Exemplary planning and time management skills
• Ability to multitask and prioritize daily workload
• Proficient in solving high-volume tasks in a fast-paced environment
• Highly detail oriented and able to produce quality work without supervision 
• Excellent communication and customer service skills
• Ability to write concise, comprehensive, and logical product documentation
• You take initiative and want to work on projects that both inspire you and improve the processes and services at Wayfinder!

Benefits

Compensation: 

$60,000 to $70,000 -- commensurate with experience.

We offer a competitive package that is based on location and experience. We also offer the following benefits:

• Stock Options: Ownership in a fast-growing venture-backed company.
• 401k: We care about your ability to save for your future.
• Family Focus: Parental leave and flexibility for families.
• Time Off: Flexible vacation policy to encourage people to get out and see the world.
• Healthcare: Medical, dental, and vision policies.
• Goodies: Whatever hardware and software you need to get the job done.
• Team Fun: Regularly scheduled events, annual retreat, and celebrations.
• Learning: Learning & Development Opportunities to grow your skills and career.
• Great team: Working with fun, hard-working, kind people committed to making a difference!
• Flexible culture: We are results-focused. We don’t work at the office every day.
• And much more! Lots of other perks make this company an incredible place to work.

Location

This is a hybrid virtual & in-person role. The candidate must be based in the Bend, Oregon area. There will be regular in-person work commitments required in Bend.

Next Steps, If Interested

If you are interested, please fill out the job application on Workable.

EEO Statement 

At Wayfinder, we don’t just accept differences — we celebrate them, we support them, and we thrive on them for the benefit of our employees, our products, and our community. Wayfinder is proud to be an equal-opportunity workplace.

Pay Transparency 

Wayfinder compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Wayfinder’s total compensation package. Additionally, Wayfinder provides a variety of benefits to employees, including health insurance coverage, a monthly stipend, office buildout stipend, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation.

Reasonable Accommodations

Wayfinder is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact HR at [email protected]. 

Additional Notice

Please note that this job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.