Office Manager

Are you looking for something different—an office management position where you get the chance to make a difference every day?

If so, UCP Oregon might have the perfect job for you! At UCP, we support adults and children who experience all kinds of disabilities—not just cerebral palsy—helping them to live the life of their dreams. We empower them to develop their self-advocacy abilities because we believe in the power of assisting them to make informed and independent choices, develop deeper connections within the community, and actualize personal goals.

UCP is currently seeking an Office Manager who will work Monday through Friday 8:30 am to 5 pm.

This is a great job for you if you like a fun and casual atmosphere. You’ll also need to enjoy multi-tasking, solving problems on the fly, and interacting with lots of different kinds of people, such as the folks we support, our employees, and the other people who drop by our office on a daily basis. Our office is located in NE Portland, near NE 102nd and Burnside.

Duties:

• Provide administrative support to all departments of Agency.
• Assist with oversight of office operations.
• Provide telephone and walk-in reception, ensuring timely, accurate, and consistent relay of information between all parties.
• Provide on-going daily support to directors, managers and supervisors, including assistance with filing, organization, word processing, data entry and special projects as requested.
• Manage inventory, orders, coding, and receiving office and facilities supplies.
• Coordinate maintenance of office equipment and machines.
• Manage UCP computer support with some assistance from an external IT support provider:
• Provide technical support to staff, troubleshooting hardware and software issues.

• Maintain and update office computer systems, networks, and software.

• Manage IT-related projects and vendor relationships.

• Ensure data security and backup procedures are in place.

• Train employees on new technologies and software applications.

• Assist with other administrative projects as needed.

To Apply:

• It’s easy to apply! Visit http://www.ucpaorwa.org/careers.html and look for the “Office Manager” job opening. Then answer a few fast questions and send a resume and cover letter.
• UCP Oregon is an Equal Opportunity Employer, and actively seeks applicants from diverse backgrounds. UCP considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law. We encourage BIPOC, LGBTQ+ individuals, and people who experience disabilities to apply.
• Find out more about UCP Oregon at: http://www.ucpaorwa.org/

Requirements

• At least two years of office management experience, preferably in the non-profit sector.
• Three years of experience performing administrative duties and the proficient use of the Microsoft Office Suite (including Word and Excel).
• Experience supervising and leading other employees preferred.
• Strong IT skills, including knowledge of computer systems, networks, and software.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Problem-solving skills and attention to detail.
• Able to drive on the job which means that you are at least 18 years old (a requirement of our auto insurance company), have a reliable personal vehicle, a valid driver’s license, auto insurance, at least 2 years driving experience, and a relatively clean driving record.
• Be at least 18 years old.
• High school diploma or GED.
• Demonstrated ability to provide excellent customer service (in-person and via phone and email) with diverse populations.
• Type a minimum of 25-30 words per minute.
• Be able to pass a reference check and a criminal history background check.

Benefits

• $25.74 to $31.56 DOE.  Annual wage increase based on satisfactory performance.
• Eligible for overtime pay for hours worked over 40 hours per week.
• Great medical, vision, prescription, and alternative care coverage (including massage therapy and naturopathy) for employee, spouse/domestic partner, and children.
• 3 weeks of paid time off per year based on a 40-hour work week, rising to 4 weeks after 5 years of service at UCP.
• 11 paid holidays off per year.
• 401k retirement plan with up to 4% employer match.
• Paid 8-week sabbatical after 10 years of service.
• Fun, casual work environment, with lots of opportunities for advancement and growth, at one of the top-ranked non-profits in Oregon.