Senior Accountant

Company Overview:

Worksystems, Inc. is a 501(c)3 non-profit organization that pursues and invests resources to improve the quality of the workforce and the lives of workers in the city of Portland, and Multnomah and Washington counties. Our mission is to coordinate a regional workforce system that supports individual prosperity and business competitiveness. We are the area’s most effective means of connecting workforce development funding with the community-based organizations best-positioned to make the most out of it. Worksystems brings together good-faith actors – direct-service providers, government agencies, private-sector enterprises, and community nonprofits – to work toward something that makes us all proud: a closer-knit, more prosperous, more equitable metro region.

Worksystems is committed to promoting and supporting Justice, Equity, Diversity, and Inclusion in all aspects of our internal and external work. JEDI values are embedded across our internal HR policies and practices, as well as a core indicator of success metrics in our Strategic Plan. Our team is dedicated to increasing our individual awareness, creating more equitable and inclusive spaces for our employees, partners, and jobseekers, and combatting systems of oppression.

 About the Position:

The Senior Accountant sits on the Fiscal team and reports directly to the Chief Financial Officer. The Senior Accountant’s main priorities encompass complex accounting activities and financial analyses. This position works closely with the Fiscal team, administrative peers, programmatic staff, and external partners.

 Job Duties:

• Grant and cost center management - review subrecipient invoices, prepare grant reimbursement requests, prepare financial statements for grants, prepare grant budgets, analyze grant expenditures, and identify trends, file grant close-out reports. Monitor grant and cost center accounting, ensure that expenditures are aligned with grant budgets, communicate areas of concern to appropriate managers, provide analysis and support for decision-making.

• Draw funds from state and federal agencies, ensure funds drawn are in accordance with cash needs of the project.

• Complete quarterly state and federal filings, such as quarterly Form 9130.

• Monitor subrecipients in accordance with grant requirements and regulations; provide technical assistance as necessary. Valid driver’s license and properly licensed and insured automobile is required to travel to subrecipients’ offices.

• Assist with monitoring examinations by grantors and other funders.
• Assist with annual external audit.  Complete requested materials and prepare assigned schedules.
• Prepare journal entries, reconciliations, and allocations.
• Document procedures and workflow for assigned areas of responsibility.
• Contribute to department initiatives to streamline processes and improve workflow using technology and other strategies.  Take the lead on implementation of additional Blackbaud modules and functionality.
• Ensure compliance with GAAP and regulatory requirements.
• Review terms of grants to identify financial and accounting requirements and ensure compliance with federal regulations (2 CFR 200), GAAP, and industry standards.
• Perform monthly and annual close processes.
• Work with program staff to monitor contractors’ performance. Integrate grant and contractor monitoring with primary fiscal reporting systems, including the general ledger.
• May review or oversee work of others.
• Prepare special reports, answer questions, and provide input on procedures and the legality and propriety of expenditures which may involve searching for and abstracting technical data, policies and procedures.
• May participate in preparation of the annual and mid-year revision of the agency’s budget.
• Work on special projects as assigned.
• Create and promote a positive work environment.
• Other duties as assigned.

What You Can Expect to Accomplish in the First 6 Months:

• Learn the Worksystems' Fiscal processes and policies:
• Understand our subrecipient monitoring protocols and participate in monitoring
• Become familiar with the assigned grant billings and take ownership for billing assigned funders
• Train in Blackbaud Financial Edge. Participate in the update and reconfiguration of this system.
• Review assigned billing workbooks
• Complete grant management courses as needed

Requirements

Minimum Qualifications:

• Bachelor of Science in Accounting or equivalent from an accredited university; or equivalent years of experience and training / certifications.
• At least five years of progressively responsible hands-on accounting experience, at least three years of which shall have been in a complex non-profit organization      
• Thorough knowledge of GAAP and accounting systems and procedures; grant accounting principles and systems, budgeting protocol and procedures
• Strong computer skills, including advanced Excel skills; experience with Blackbaud Financial Edge software is a plus.  Experience implementing new Financial Edge applications is desirable.
• Strong problem-solving and analytical skills
• Accuracy and attention to detail in daily work and other projects; ability to meet communicated schedules and deadlines
• Ability to work independently and as a team player
• Strong communication skills, both verbal and written

 *A note on qualifications: Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. 

Physical and Sensory Requirements:

• Mostly sedentary work; using standard office equipment including: a computer, keyboard, and telephone. 
• Work environment: Hybrid:  First few weeks will likely be in office for training, then as requested by manager. All other workdays are flexible, with options to work from home or from the office.
• Position requires local travel within the Portland Metro area to partner sites. A valid driver’s license and properly licensed and insured automobile is required to travel to subrecipients’ offices (mileage reimbursed at GSA rates).
• Be accessible during standard business hours of 9am - 5pm Pacific Time

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email [email protected].

Note:  Worksystems employees must live in the state of Oregon or Washington for payroll processing purposes.  Although we operate in a hybrid work environment, proximity to the Portland Metro Area is needed for this role.  Employees may have to attend in-person meetings in the Portland Metro Area.  Sometimes with same-day notice.

Benefits

• Starting Salary Expectations: $85K - $95K (New hires will generally not exceed this range, based on experience and internal equity).
• Salary Grade: E-5
• Medical (including vision) and dental plans with employer contribution toward monthly premiums.
• 401k plan with up to 6% match, 100% vested at the time of enrollment
• Generous PTO
• 4 hours of Volunteer Leave per month
• 8 free sessions with mental health providers, unlimited free financial coaching, and 25% legal discounts through Canopy EAP

Application Timeline: First review of resume’s will be 04/12/2024. After this date, applications will be reviewed on a rolling basis. Position open until filled.