Service Scheduling Coordinator

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our 1000 employees across 8 offices – there is a breadth and variety of work to keep you engaged and inspired. 

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including: 

• New construction – From an architectural 3D model to a completed 40 story urban building that is on time and on budget 
• Special projects - Updates/remodeling for existing commercial buildings for new efficiencies 
• Service - On demand and scheduled maintenance ensuring tenant comfort 
• Building performance - Control systems and automation for energy improvement and minimal surprises 

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:  

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision. 
• Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.  
• Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.  
• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.  
• Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves. 
• Fun! – Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both. 

Requirements

Service Coordinator: This is where you come in. 

We’re looking for a Service Coordinator to support our commercial HVAC Technicians and Service Coordination team by scheduling and maintaining thorough records for service schedules, resources, equipment, and information for the field service team. You would be a key Service business member, responsible for effectively communicating all emergency service and ongoing maintenance activities in an assigned geographical area. This level of accountability involves robust and collaborative communication with your customers, technicians, and teammates to evaluate & prioritize the workload in this fast-changing environment. In return for achieving aggressive goals, you’ll get rewarded with more to own, a ton of growth opportunities, and more freedom than you’ve probably ever had.  

Top 3 things to deliver in the first year to be a hero:  

• Effective Triage – Evaluate and prioritize work and service requests continually and communicate with techs to provide necessary information for each dispatch.  
• Organizational follow through – Monitor backlog of maintenance and incomplete work in progress, maintain records and information of all requests and dispatches, and be a good team player.  
• Clear communication and partnership – work to keep your team and stakeholders informed to build trusting relationships. 

The Service Coordinator role reports to Ashley Skelton – Service Response Center Supervisor, on a collaborative team working on various projects and initiatives to support our growing business.  

Your Background: What kind of person will thrive in this role? 

You should have… 

• A track record of delivering excellent customer service even while under pressure 
• Ability to prioritize calls according to urgency and importance while keeping stakeholders informed of schedule changes and answering queries 
• Extensive experience with office software, including MS Word, Excel, and Outlook.  
• Knowledge of HVAC systems is nice but not required!  

And everyone you work with should describe you as… 

• Great attitude and taking high ownership of your work 
• Excellent in fast-paced, deadline-driven environments with strong client-facing and teamwork skills. 
• Solid organizational skills, including multitasking and time-management 
• Sound judgment and critical thinking skills 

And you should be motivated by… 

• You are empowering yourself to learn how to do something. If you need a ton of handholding or a micro-manager boss, this is not the place for you.  
• Working in a lean, results-oriented environment, you’ll be expected to do more, take on more, and achieve more yearly.  
• Having fun in an environment high on transparency, open to innovative new approaches with a supportive family feel 

Benefits

Compensation:  $25-$33/hr 

MacDonald-Miller Facility Solutions presently provides employee coverage for: 

• Medical, dental, vision for employees (coverage available for dependents for shared premium). 
• 401k retirement plan including Company matching. 
• Vacation and Sick Compensation (PTO), and Holiday Pay! 
• Disability income protection including short term and long-term disability. 

• Employee and dependent life insurance. 
• Wellness Program. 
• Employee Assistance Program. 

Where you will work 

We are currently renovating our new office coming to West Portland located at 14275 NW Science Park Drive, Portland OR 97229.

Your initial training will take place at our current Portland office located at 12911 NE Airport Way, Portland OR, 97230. Once training is complete and the new office is ready for move in, you will begin to report there.

Interested in learning more?  

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team! 

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.