AP Specialist

Are you ready to join an innovative team that pushes the boundaries of creativity and delivers top-notch results? At Aardvark Studios, we thrive in a multitude of creative landscapes. Simply calling us a “Creative Fabrication Company” or an “Experiential Marketing Company” doesn't capture the full scope of what we do. We are a dynamic design, build and technology studio serving the experiential marketing, location based entertainment, and museum industries constantly evolving with each and every unique project.

We are looking for an AP Specialist to join the team! As an AP Specialist with Aardvark Studios you’ll partner closely with our Controller to manage the existing AP process but also help build the practice toward greater efficiency and accuracy.

QUALIFICATIONS

What makes you the ideal candidate:

• High school diploma or equivalent required; Associate’s degree with accounting coursework preferred.
• 5 years minimum experience in Accounts Payable and Quickbooks Desktop
• Proficient in QuickBooks and Microsoft Office Suite, including Excel
• Knowledge of administrative and clerical procedures
• Excellent written and oral communication skills
• Must be competent, dependable and be able to work well with all levels in a team environment
• Self-starter, ability to prioritize and work independently
• Attention to detail and accuracy required
• Strong analytical and problem-solving abilities
• Interest and understanding of various software, apps and technology that create efficiency for the accounting world

What you’ll do:

• Records vendor invoices in Bill.com in a timely manner with accuracy
• Syncs Bill.com with QBD daily
• Syncs credit card purchases/transactions in Expensify with QBD bi-weekly and rename vendor names in QBD as necessary after syncing with Expensify credit card transactions
• Ensures correct set up of new vendors including obtaining W9 and COI and maintain these documents
• Reconciles credit card and bank statements
• Generates accounting and audit reports for accounts payable and expenditures on an as-needed basis along with ad hoc reports
• Reconciles and reports differences or issues found in financial records
• Maintains historical records by filing documents both physically and electronically
• Performs other related duties as assigned
• Manages Use Tax file for items purchased on credit cards and payable bills that require sales tax not charged to company
• Assists with month-end closing by utilizing the monthly checklist as it relates to Accounts Payable

How we'll measure success:

• Timeliness and accuracy of financial reporting as it relates to Accounts Payable
• Achievement of company revenue & profitability goals

Compensation:

• $25-$30/hour, commensurate with experience

What we offer:

Paid time off; medical/dental/vision benefits; short & long-term disability options; retirement matching after 1 year; amazing office/amenities including complimentary on-site private-use gym; free electric car charging; full working kitchen; and a dog-friendly workspace!