Office Administrator/Office Manager

Do you enjoy working with a top-notch team and being part of a growing, passionate, and forward-thinking company? Our exceptionally high standards and whole-brain, full spectrum approach has earned us an enviable reputation across multiple industries and fueled our impressive growth. Athena brings an artful mix of creativity and facts-based insight to make even complex matters engaging, memorable, and impactful.

Athena is looking for an Office Administrator/Office Manager responsible for supporting a broad range of administrative, HR, and operational tasks to ensure smooth and efficient operations within the organization. We’re looking for someone who can be the "glue" at our office — proactive, reliable, and always bringing a positive attitude to help manage all the exciting activities and responsibilities within the office.

Requirements

What you’ll be contributing to:

Administrative Tasks:

• Record Keeping: Maintain accurate and up-to-date company records and files
• Scheduling: Assist in scheduling and organizing meetings, interviews, training sessions, and visits from external parties
• Communication: Handle general office correspondence and communication, ensuring smooth information flow across the organization
• Project Support: Assist with HR and operational initiatives and projects, contributing to the overall effectiveness of the team

Office Management:

• Supply Management: Monitor and maintain office supply inventory, ensuring adequate stock levels
• Event Coordination: Manage the setup, coordination, and scheduling of office events, ensuring successful execution
• Facility Management: Coordinate with building management and maintenance teams to address facility-related issues and ensure a well-maintained office environment
• IT and Operations Support: Assist with IT inventories, manage mail, and support general office upkeep
• Visitor Management: Manage logistics for external visitors, ensuring a seamless and professional experience

Onboarding and Offboarding Support:

• Onboarding: Prepare and distribute new hire documentation, schedule orientation sessions, and ensure timely access to resources and systems
• Offboarding: Coordinate exit interviews, manage the return of company property, and ensure accurate record updates and completion of offboarding processes

The skills and experience you should bring to this role:

• Proficiency in MS Office (Excel, Outlook, Word, PowerPoint)
• Proficiency in SharePoint
• Excellent time management skills and ability to multi-task and prioritize work
• Superior attention to detail
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• Positive-minded, solution-oriented and creative problem-solver
• High level of integrity and discretion in handling confidential information
• Bachelor’s degree or equivalent experience

Benefits

• Medical/Dental benefits including of 1K Health Reimbursement Account
• Matching 401K
• Generous PTO policy
• Substantial Parental Leave Policy
• Hybrid Work Environment

Curious about your career path at Athena? This role is within a rapidly growing department and the right candidate can excel, produce great work, and have an immediate impact on Athena’s social product culture and growth.

Oh, and our application process is open, easy, as transparent as we can make it, and painless. We need team members like you to join us! Let’s get started.

Athena is an equal opportunity/affirmative action employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at 866.299.6040.