Assistant, Corporate & Special Events (Music)

Wasserman Music represents a world-class roster of artists for live performance, touring, brand partnerships and beyond, empowering them to create culture and impact audiences globally. The passionate, entrepreneurial agents at Wasserman Music are long-term artist development strategists who build significant, global platforms for the world's most influential artists. Wasserman Music is a division of Wasserman, a partner to the world’s most iconic sports figures, musical artists, brands, and properties in their endeavors across sports, entertainment and culture. Our purpose is to transform and advance brands, businesses, and careers.

An assistant is responsible for performing a variety of administrative tasks to provide support to the agents in client and internal matters.

This role is based in our Nashville,TN office. Candidates must be willing to relocate if they are not in Nashville.

Roles and Responsibilities

• Manage inbound phone calls on behalf of agents.
• Set and confirm meetings and maintain calendars for agents and internal artist calendar.
• Help to curate one-sheets, pitch decks, assets for department outreach.
• Maintain accuracy of artist contact record in booking system.
• Coordinate with accounting team with incoming payment information.
• Collect and enter finals; notify accounting to generate statement(s).
• Data Entry (offers, ticket counts, finals, deposits, generating contracts, etc).
• Tracking (contracts, deposits, finals, ticket counts, etc).
• Keep track of deal status and flow.
• Submit agent expense reports.
• Invoice and chase payment for deals.
• Coordinate with operations team for client on/off boarding.
• Review and draft contracts via Cloud system.
• Take on additional tasks and responsibilities as assigned.

Requirements

• Must have high level of interpersonal skills to handle varied personalities and sensitive situations.
• Position requires demonstrated poise, tact and confidentiality.
• Work requires excellent attention to detail, ability to prioritize and meet deadlines.
• Computer literacy is a must.