2024-25 Attendance Clerk

Description

About Academy of Visual and Performing Arts

Academy of Visual and Performing Arts is a 6-12th grade, tuition-free public charter school for students in Fort Worth, Texas. Our mission is to provide a safe, challenging learning environment that cultivates our students’ academic and artistic excellence. We exist to ensure that all students are provided with equitable opportunities to Learn In The Arts and Learn Through The Arts.

Start Date: July 29th, 2024

Type: Full-time position. Work hours are generally 8:00 am - 4:00 pm. Flexibility in the work schedule is expected due to the nature of working in a start-up environment. Candidates should have the flexibility to work after hours and on the occasional weekend, as needed. The schedule will be adjusted to accommodate after-hours assignments.

SUMMARY

Reporting to the Director of Operations, the Attendance & Registrar Specialist serves as a key member of the School Leadership Team, ensuring that the campus meets high standards of organizational, operational, and customer service excellence, enabling instructional leaders and staff to focus on driving strong student achievement outcomes. As an Academy of Visual and Performing Arts Attendance/Registrar Specialist, your core responsibilities, at a minimum, include:

School Operations Leadership

• Works cooperatively with the Director of Operations and Finance, Assistant Principal - Culture and Special Populations Coordinator to collect all relevant data from staff in a timely manner.
• Manages school attendance process and maintains attendance records
• Partners with students, staff, and parents to ensure students attend school every day
• Participates in the weekly attendance check-in meeting with increasing responsibilities over time

Attendance, Student Information System, Enrollment

• Assist with check-in/check-out of students during the school day.
• Documents all attendance changes, corrects attendance data and completes audits as needed

• Under direct supervision, perform data entry including attendance, PEIMS data, and grades.

Student Records

• Manages requests for student records
• Enters and audits immunization and health documentation into the SIS and auditing these entries
• Reviews critical health alerts for students and ensures the coding is in the SIS
• Enters student schedules once developed
• Prints progress reports and report cards
• Processes documentation for student enrollment and maintains all lottery records
• Verifies students are fully enrolled and makes any data corrections in registration packets and the SIS
• Collects any required documents for students to enroll
• Sets up, manages, and audits student folders
• Accepts transfer requests from families and coordinates process with other schools
• Handles external student document requests
• Tracks leaver information and ensures that withdrawal meetings are held
• Prepares transcripts and provides proof of enrollment

Communication

• Call parents to verify student absences as needed.
• Communicates attendance reporting to staff and indicates when a student is at risk

Professional Learning

• Trains teachers on attendance procedures and inputs the data into the Student Information System - through Powerschool

Compliance and Reporting

• Maintains accurate student data and information in compliance with federal, state, and school expectations
• Abide by all policies established by federal and state law that apply to charter schools, Commissioner’s Rules that apply to charter schools, and local charter policy.
• Comply with policies established by federal and state law, State Board of Education rules, and local board policy and procedures.

Perform other duties as assigned.

Requirements

First and foremost, the Attendance & Registrar Specialist must have an unwavering commitment to the Academy of Visual and Performing Arts’ mission and willingness to go above and beyond to meet the needs of AVPA students, families, and staff. Additionally, for this position, we’re looking for candidates that possess a combination of the following skills:

• High School Diploma or GED required; Associates degree preferred.
• 2 yrs. office/clerical experience (PEIMS exp. preferred)
• Knowledge of Texas Education Agency Student Attendance Accounting System (preferred)
• Strong project and time management skills; ability to effectively backward plan, juggle multiple priorities with great attention to, detail, and deliver consistent and timely results
• Ability to lead, influence, and hold others accountable to high standards of operational excellence
• Strong learning orientation and desire to work in a fast-paced, dynamic work environment
• Successful criminal background check required

Benefits

What We Offer

Academy of Visual and Performing Arts’ compensation philosophy is to pay competitively for the PK-12 charter market to ensure equity across our institution. The salary for this role is $32,500-$37,500 annually. AVPA is committed to internal pay equity throughout our organization. Because of this, we do not negotiate salary offers outside our salary bands. We offer a competitive benefits package with comprehensive health benefits. All staff members are equipped with the tools needed to succeed, including relevant and quality professional development, laptop computer, email, and all necessary supplies.

Equal Employment Opportunity: Academy of Visual and Performing Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All your information will be kept confidential according to EEO guidelines.