Logistics and Warehouse Coordinator

DOF Subsea is a leading provider of subsea services in all the major oil and gas production regions around the world. With world class ROVs (Remote Operated Vehicles), Survey systems, and a fleet of offshore construction vessels, the group combines expertise and technology to deliver integrated subsea solutions to the offshore oil and gas industry.

DOF Subsea is currently seeking an individual for the onshore position of Logistics & Warehouse Coordinator.

We are looking for a highly organized and detail-oriented Logistics & Warehouse Coordinator to join our team. The ideal candidate will be responsible for managing and coordinating all aspects of import and export activities, ensuring compliance with international trade regulations, and maintaining efficient and cost- effective logistics operations. This role requires excellent communications skills, a strong understanding of global trade laws, and the ability to work collaboratively with various departments and external partners.

The Logistics & Warehouse Coordinator will play a crucial role in optimizing our supply chain processes, minimizing delays, and reducing costs. Key responsibilities include preparing and reviewing shipping documents, coordinating with freight forwarders and customs brokers, and monitoring shipments to ensure timely delivery. The successful candidate will also be responsible for resolving any issues that arise during the shipping process, maintaining accurate records, and staying up-to-date with changes in trade regulations. This position offers an exciting opportunity to work in a dynamic and fast-paced environment.

Requirements

DUTIES/TASKS

Key Tasks can include but are not limited to:

•       Assists with daily operations
•       Perform Utilization / Requisition updates / Good Receipts to support operations, as needed
•       Liaise with Workshop & Warehouse Lead to ensure the warehouse and yard is kept safe and organized
•       Keep MSDS folder in the warehouse up to date
•       Coordinate with internal and external parties to organize and execute all logistics requirements for DOF N.A. projects/vessels
•       Coordinate logistics services required for domestic and international shipments for DOF in accordance with the agreed shipping terms
•       Request and evaluate quotations for logistics services (ground, sea, and air)       Prepare and review documentation for all shipments (ground, sea, and air)
•      Prepare equipment for shipping and monitor shipments to ensure timely delivery
•      Receive and inspect incoming equipment both from vendors and offshore projects
•       Prepare SOPs for each location/Country for logistics, as necessary
•       Attend project planning and lessons learned meetings, as requested
•       Site visit to local freight forwarders or vendors to audit shipment preparations, as necessary

RESPONSIBILITIES

•       Coordinate and manage all import and export activities
•       Maintain working knowledge of customs regulations and import formalities
•       Ensure compliance with international trade regulations
•       Maintain accurate records of all import and export activities
•       Resolve issues that arise during shipping process
•       Coordinate with freight forwarders, customs brokers, and agents
•       Communicate effectively with various internal departments and external partners
•       Assist with development and implementation of strategies to improve overall logistics efficiency
•       Conduct regular audits of import and export processes
•       Optimize supply chain processes to minimize delays and reduce costs
•       Manage and track the incoming and outgoing of assets via asset database (WASP)
•       Maintain a high level of organization
•       Maintain delivery and shipment logs via Microsoft Teams Operations folders
•       Supervise and participate in the loading and offloading of vehicles, containers, etc.

REQUIREMENTS

HEALTH AND SAFETY

• Responsible for ensuring safe operations in the workshop and warehouse, complying with relevant statutory and safety and environmental requirements
• Have working knowledge of Business Management System (BMS) and comply with Company ISO standards

• Responsible for reporting all relevant health and safety concerns and documentation to the HSEQ department

EDUCATION AND COMPETENCY

• Required Education - High School Graduate or GED – Some College (Preferred)
• Understanding of industry HSEQ regulations and material handling

Work Experience:

• 5 Year Warehouse or Supply Chain Experience (Preferred)
• Experienced and knowledgeable of logistics, import/export control

Skills:

• Excellent organizational, problem solving and multitasking skills
• Self-motivated, positive attitude, professional
• Strong leadership and time management abilities
• Proficient in the Microsoft Office package
• Demonstrates clear verbal and written communication skills
• Ability to work collaboratively with management, different departments, and external partners
• Must have ability to safely operate a forklift, hand truck and hand tools
• Demonstrates an injury free, safe work history
• Must be focused on information sharing and process improvement
• Willingness to work extended hours on an as and when needed basis
• Willingness to attend training and seminars relevant to role

Must be able to meet the physical demands of the role including occasionally lifting to 50 pounds.

Benefits

Successful candidates will be required to undergo pre-employment drug and alcohol screening. DOF Subsea maintains the right to request a background screening as a part of the recruitment process.

DOF Subsea is an equal opportunity employer dedicated to promoting a diverse workforce and an inclusive respectful workplace.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

We encourage applications from all qualified individuals.

We thank all applicants for their interest but only those selected for an interview will be contacted.