Logistics Coordinator

SUMMARY OF JOB FUNCTION

The Logistics Coordinator is responsible for working in a cohesive team environment to ensure all shipments (domestic & international) are shipped in compliance with customer requirements. The scope of this position includes but is not limited to, functions such as processing orders, arranging shipments/deliveries for domestic transactions, imports and or exports, preparing/issuing shipping documents (data entry/inputs), tracking shipments, handling internal/external queries or complaints from counterparties, providing customer service, monitoring payment status, supporting payment collection, solving problems with customers and suppliers.

ESSENTIAL DUTIES & RESPONSIBILITIES

□     Oversee supply chain operations and ensure efficient and cost-effective distribution of goods

□     Interact with across departments and key players such as suppliers, customers, and third-party logistics service providers to plan, advise and co-ordinate transportation of materials, shipment costs and manage the timely flow of customer orders.

□     Facilitate the shipping of products from one destination to another, both domestic & International/ incoming & outgoing.

□     Receive shipments, ensure both quality and quantity & take immediate steps to avoid quality control issues

□     Ensure that assigned tasks are completed safely, in strict compliance with ISO & QA requirements, and in a timely basis to meet shipping requirements.

□     Understand Global Trade & Country Specific import and export rules

□     Maintain accurate records of dispatch activities, including delivery schedules, transportation manifests, and customer information.

□     Plan and optimize transportation routes and processes to maximize efficiency and minimize costs.

□     Continuously identify opportunities for process improvement and implement solutions to enhance the effectiveness of logistical operations.

□     Arrange booking of ocean vessels and drayage for export containers and update systems accordingly

□     Evaluate and implement logistics technology solutions to enhance tracking, visibility, and overall efficiency

□     Foster strong relationships with team members both overseas and domestically

□     Work with customs brokers and logistics companies to handle importation, arrival notices, customs documents, and payments

□     Coordinate with the finance team to handle all shipping, tariffs, and customs costs

□     Prepare and deliver export documents such as Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, etc.

□     Shipment status tracking and monitoring: continuously monitor the export shipment and report irregularities

□     Collaborate with the Global Logistics team and provide support as needed

□     Assist in coordinating truck, rail, and international shipments

□     Collaborate with team members to gather and compile data for reports and presentations.

□     Conduct quality checks to ensure documents meet established standards.

□     Maintain confidentiality and security of sensitive information.

□     Ensure consistency and quality of communications and presentations, publish organizational announcements to company intranet and develop communications to internal and external stakeholder groups as needed.

□     Provide varied administrative support activities including, but not limited to, maintenance of files, forms and various project documentation, order supplies, ensure payment of vendor invoices, and provide backup support to other site disciplines, as needed.

□     Maintain accurate and legible records that align with Colloids ISO requirements as well as Good Documentation Practices (GDP)

□     Fulfill any other reasonable responsibility or duty as identified or requested by the Site Leader

□     Maintain department Key Performance Indicator’s.

OTHER RESPONSIBILITIES

□     Serves as the first contact for inquiries and oversees all aspects of the front desk.

□     Maintain complete and open lines of communication with other personnel, functional groups, or departments to facilitate operations and interaction in the organization.

□     Keep Site and Global Leadership Team informed of status and progress, by ensuring that regular and periodical communication takes place.

□     Maintain professional conduct, attendance, and high ethical standards in the workplace, complying with company's policies and procedures.

□     Fulfill mandatory training requirements applicable for department and job duties as appropriate.

□     Documentation is accurate and concise.

Pay $22-30 DOE

Requirements

QUALIFICATIONS

The experience and education described here are representative of those that are expected of individuals to successfully perform the essential duties of his/her position. Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities may be considered on an individual basis.

KEY COMPENTENCIES

Quality of Work

·         High levels of output with consideration to accuracy, thoroughness, and dependability without close supervision.  Demonstrate “right first time” ethos. 

Quantity of Work

·         High levels of output of work maintaining the standard set for the job

Co-operation

·         Excellent attitude towards work, colleagues and supervisors and a willingness to help solve problems with others

Knowledge of the Job

·         Must have acceptable levels of knowledge for the job including departmental procedures

Dependability

·         Able to demonstrate reliability in performing tasks accurately and within the allotted timescales.

Attendance and Punctuality

·         Able to demonstrate reliability to conduct their job within the company’s and department’s work rules.

Knowledge of Company policies and procedures

·         To demonstrate the acceptance, understanding and promotion of the company’s policies and procedures surrounding your job responsibilities

Initiative and Judgement

·         Demonstrate the ability and interest to suggest and develop sound new ideas and methods

Supervisory or Technical Potential

·         To share ideas through appropriate written and oral communication; help development of others through leading by example, work allocation and prioritization

Safety and Environmental

·         Familiarization of the company health and safety policy ensuring that the policy is adhered to by all.

·         Correct PPE is identified and worn.

·         Ensure Environmental procedures are complied with, and issues raised with manager as necessary.

·         Keep workstation tidy

Our Vision

• To be the world’s leading supplier and manufacturer of technically advanced masterbatch solutions. We drive innovation with passion and creativity to enhance the customer experience.

Our Mission

• To deliver technical excellence and create stakeholder value providing innovative solutions to our customers in a sustainable and environmentally responsible manner

6 Core Values

• Sustainability- We act in a socially responsible manner, prioritizing safety.
• Teamwork- Together we achieve our goals.
• Respect- We encourage an open, fair, and equal culture.
• Inspire- We are positive, enthusiastic & Innovative.
• Versatility- We empower, adapt & improve.
• Excellence- Service and quality is at the heart of everything we do.

WORK ENVIRONMENT/ PHYSICAL DEMANDS & OTHERS REQUIREMENT

Physical Demands

While performing the duties of this job, the employee is primarily in a controlled temperate environment however will be being exposed to heat/cold during support of outside activities. Work is generally active in nature, and will require standing, walking, grasping, lifting/moving up to 50 pounds. The ability to read printed materials and written information on a computer screen is required.