Office Manager (pool) 2024 -2025

About Academy of Visual and Performing Arts

Academy of Visual and Performing Arts is a 6-12th grade, tuition-free public charter school for students in Fort Worth, Texas. Our mission is to provide a safe, challenging learning environment that cultivates our students’ academic and artistic excellence. We exist to ensure that all students are provided with equitable opportunities to Learn In The Arts and Learn Through The Arts.

Start Date: This is a pool position. The start date is dependent on when a vacancy opens up. However, we still encourage you to apply as we will interview you and keep your candidacy on hold until an opening becomes available.

Type: Full-time position. Work hours are generally 8:30 am - 4:00 pm. Flexibility in work schedule is expected due to the nature of working in a start-up environment. Candidates should have flexibility to travel, work on weekends, and from home, as needed. Schedule will be adjusted to accommodate after hours assignments, as needed.

Location: Fort Worth, Texas or Remote

SUMMARY

Reporting to the Superintendent, the Office Manager serves as a key member of the School Leadership Team, ensuring that the campus meets high standards of organizational, operational, customer service excellence, enabling instructional leaders and staff to focus on driving strong student achievement outcomes. As an Academy of Visual and Performing Arts Office Manager, your core responsibilities, at a minimum, include:

School Operations Leadership

• Creates and maintains an office environment that ensures a positive culture upon entering AVPA, consistent with the AVPA mission;
• directs, organizes, and performs a variety of complex clerical and administrative tasks using independent judgment, initiative, tact, patience, and courtesy;
• Serves as manager of school office support, covering the functions of bookkeeper, administrative assistant, and receptionist with professionalism, confidentiality, and sensitivity;
• Acts as liaison between the school and students, staff, parents, district personnel and the public. Keeps the Superintendent informed of all incoming concerns.
• Manages phone calls and correspondence (emails, letters, packages, etc.);
• Coordinates the logistical details for internal and external meetings, conferences, and events;
• Schedule meetings, appointments, and maintains the calendar for the Superintendent;
• Supervises the collection, deposit, and maintenance of records of all monetary transactions with the Director of Operations;
• Monitors office supply inventory, orders all school and office supplies as authorized by the superintendent or designee, and provides assistance with distribution of supplies and materials;
• composes school wide communications, correspondence, and a variety of bulletins, newsletters, memos, emails, requisitions, forms, and updates the school master calendar;
• Maintains proper files to include inventory of school supplies, mailing lists, students records, visitor logs, and office communications;
• Performs other duties as assigned.

Requirements

First and foremost, the Office Manager must have an unwavering commitment to the Academy of Visual and Performing Arts’ mission and willingness to go above and beyond to meet the needs of AVPA students, families, and staff. Additionally, for this position, we’re looking for candidates that possess a combination of the following skills:

• Associate’s degree (required); Bachelor’s degree preferred
• 3-5 years minimum work experience as an office manager, preferably in education and/or business
• Strong project and time management skills; ability to effectively backward plan, juggle multiple priorities with great attention to, detail, and deliver consistent and timely results
• Ability to lead, influence, and hold others accountable to high standards of operational excellence
• Strong learning orientation and desire to work in a fast-paced, dynamic work environment
• Successful criminal background check required

Benefits

What We Offer

Academy of Visual and Performing Arts’ compensation philosophy is to pay competitively for the PK-12 charter market to ensure equity across our institution. The salary for this role is $38,500-$42,500 annually. AVPA is committed to internal pay equity throughout our organization. Because of this, we do not negotiate salary offers outside our salary bands. We offer a competitive benefits package with comprehensive health benefits. All staff members are equipped with the tools needed to succeed, including relevant and quality professional development, laptop computer, email, and all necessary supplies.

Equal Employment Opportunity: Academy of Visual and Performing Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All your information will be kept confidential according to EEO guidelines.