Receiving Clerk

POSITION PURPOSE

Under general supervision of the Director, the Receiving Clerk is responsible for receiving, shipping and distribution of hospital supplies.  Receives incoming shipments, unloads and unpacks shipments and verifies contents with purchase order.  Ships outgoing packages with proper return authorization if needed.  Responsible for delivery of all supplies shipped to the facility.  Maintains storeroom in a clean and orderly condition.  Assists in physical inventory and in maintaining minimum inventories of items required at point of use in hospital.

ESSENTIAL JOB FUNCTIONS

Every effort has been made to make this job description as complete as possible.  However, it in no way states or implies that these are the only duties the incumbent will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

1. Accepts and signs for deliveries from distributors/vendors and assists in unloading shipments from delivery trucks.
2. Uses dollies, forklifts, and other moving equipment to transport shipments from loading dock and around stockroom.
3. Opens boxes and inspects contents of shipments, contacting buyer to resolve shipment discrepancies and processing returns for any defective or incorrect items.
4. Stores, restocks, and shelves delivered items as necessary and ensures that stockroom is clean and organized.
5. Maintains records of all received shipment and contacts distributors/vendors directly or works with buyer to inquire about any shipment issues.
6. Addresses and answers inquiries about pending orders and shipments.
7. Checks VIOFs for restocking of inventory ordering according to weekly calendar schedule.
8. Controls minimum/maximum stock levels according to usage on inventory stock and change as needed on VIOF cards.
9. Ensures that all documents related to receiving and issuance of supplies have been properly and correctly processed, initialed, and dated to conform to the Material Management System.
10. Delivers special order items to departments the day received.
11. Rotates shelf stock on all supplies, intravenous solutions, baby formula, etc, and checks expiration dates monthly.  If expiration occurs, removes from shelf, writes expiration report, and dispose of or return to company for repacking and sterilization.
12. Inventories warehouse stock using VIOF system.
13. Keeps shelf stock and bulk storage area clean and in orderly condition according to vendor location.
14. Prioritizes the work flow according to need.
15. Clears loading dock of supplies as soon after receiving as possible.
16. Abides by the HMH Legal Compliance Code of Conduct.
17. Maintains a safe work environment and reports safety concerns appropriately.
18. Performs all other related functions as directed.

LATITUDE, CONTACTS/INTERACTIONS

All positions of Huntsville Memorial Hospital are part of an interdisciplinary team, and as such, participate in the care and service delivery process through effective interaction with other team members.  Primarily interacts with hospital staff, medical staff, patients, and visitors.

Requirements

Education: High school diploma or GED required. 

Experience: prior inventory control experience in healthcare setting preferred.

Required Skills: Excellent computer skills and legible handwriting required.

PHYSICAL DEMANDS AND WORKING CONDITIONS

Frequent: sitting, standing, walking, & reaching.

Occasional: lifting, carrying, bending, & squatting,

Visual and hearing acuity required.  Work is inside, with good ventilation and comfortable temperature.

Possible exposure to: toxic/caustic chemicals or detergents, communicable diseases, blood borne pathogens.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources